Operations Coordinator

Elios, Inc.; United States; Hybrid; USD 60,000 - 75,000; Full time

Job summary

Elios, Inc. is seeking an Operations Coordinator in Houston in a hybrid/remote US setting. You will oversee contractor time tracking, client billing, onboarding, and records management. You’ll support finance, maintain accurate records, and help scale processes as the company grows.

This role suits someone who enjoys bringing order to a busy environment and completing tasks end-to-end, collaborating with leadership, finance and delivery teams.

Qualifications

• 1–3 years in operations or admin roles.
• Strong organization and ability to meet recurring deadlines.
• Clear written communication and attention to detail.

Responsibilities

• Own the recurring operations cycle including contractor time tracking and client billing.
• Onboard/offboard clients, contractors and employees across systems.
• Manage contracts and agreements through signature and filing.
• Support finance with expense reviews and month-end prep.
• Keep internal platforms and records accurate and up to date.
• Handle office, team and event logistics and identify process improvements.

Skills

Operations experience

Billing & accounts

HR coordination

Documentation & records

Attention to detail

Tools

Accounting software

CRM tools

HRIS

Job description

Location: Houston, TX (Hybrid) or Remote (US) | Type: Full Time | Experience: 1 to 3 years

About the Role

A growing AI services firm is hiring an Operations Coordinator to keep its business running smoothly behind the scenes. This person will report to the Director of Operations. They'll own the recurring processes that keep contractors paid, clients billed and records accurate.

The company helps organizations put AI to work through strategy, specialist expertise and project delivery. Every new client, hire and project creates operational work. This role makes sure that work gets done on time and done right.

This role suits someone who likes bringing order to a busy environment and seeing tasks through to the end.

What You'll Do

• Own the recurring operations cycle, including contractor time tracking, client billing and payment follow-up
• Onboard and offboard clients, contractors and employees across the company's systems
• Manage contracts and agreements through signature and filing
• Support finance with expense review and month-end preparation
• Keep internal platforms and records accurate and up to date
• Handle office, team and event logistics
• Find repeat work that can be simplified or automated, and help build better processes as the company grows

Qualifications

• 1 to 3 years in operations, administration, billing, HR coordination, or a similar role
• Strong organization and a track record of meeting recurring deadlines without reminders
• Attention to detail, especially with numbers and records
• Clear, professional written communication
• Comfort learning new software quickly; experience with accounting, HR or CRM tools is a plus
• Discretion with confidential information
• Curiosity about using AI tools in everyday work

Why Join

This is a small, fast-moving team, and operations sits at the center of it. The person in this role will work alongside leadership, finance and delivery, and will see how an AI company runs from the inside.

The role grows with the person in it. As they take ownership of these processes, more of the operations function becomes theirs.