Operations Coordinator

CSDP; Tucson (AZ); Hybrid; USD 29,000 - 34,000; Part time

Benefits offered by this job

Monthly home office stipend

Hybrid and remote work options

Flexible schedule

Job summary

Coalition for Sonoran Desert Protection (CSDP) in Tucson, AZ is hiring a part-time Operations Coordinator to support day-to-day operations, financial and administrative tasks, and vendor management. The role reports to the Co-Executive Directors and offers a flexible 8-10 hour/week schedule with an hourly rate of $21-$25.

Ideal candidate has nonprofit administration or bookkeeping experience, strong organizational skills, and the ability to manage multiple tasks.

Qualifications

• Experience in nonprofit administration, operations or bookkeeping.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines.
• Experience tracking budgets and financial records.
• Proficiency with Microsoft Office and Google Workspace.
• Experience coordinating meetings and events.
• Experience with vendors and contracts is a plus.

Responsibilities

• Coordinate financial reporting and grant budget tracking.
• Process payments and manage invoices with bookkeeper.
• Maintain financial records and support audits.
• Coordinate relationships with vendors and service providers.
• Assist with hiring processes and job postings.
• Provide event and meeting logistics support.

Skills

Nonprofit administration

Budget tracking / financial records

Organizational skills

Project management

Written and verbal communication

Independent work with small team

Tools

Microsoft Office

Google Workspace

Accounting software

Job description

We are excited to announce that we are hiring for a new part-time Operations Coordinator position!

Supervisor:Co-Executive Director for Finances, Operations, Communications, and Fundraising

Type:Part-time, 8-10 hours/week, Hourly

Hourly rate: $21 - $25/hour

Position description

The Operations Coordinator supports the day-to-day operations of the Coalition for Sonoran Desert Protection (CSDP) in a part-time, flexible capacity. Working closely with our Co-Executive Directors, this position helps ensure that CSDP runs smoothly by coordinating administrative, financial, and logistical functions that support CSDP’s conservation work.

This is apart-time position expected to average approximately 8 hours per week. Work hours are generally flexible and may vary throughout the year, although some responsibilities will be consistent.

Core tasks and areas of responsibility

Financial and administrative coordination

• Assist with organizational budgeting, budget monitoring, and financial reporting.
• Track grant budgets and support grant-related financial administration.
• Process checks, online payments, bank deposits, and bank transfers.
• Manage invoices and coordinate with the organization’s accountant, bookkeeper, and financial service providers.
• Maintain financial records and support annual audits and tax filings.
• Process incoming mail and manage other organizational correspondence, including CSDP’s general phone line.

Operations and vendor management

• Coordinate relationships with third-party vendors, consultants, and service providers.
• Manage organizational assets, including computers, software subscriptions, equipment, office supplies, CSDP merchandise, and mailing supplies.
• Support implementation and maintenance of operational systems and procedures.
• Assist with hiring processes, including posting of job openings and management of incoming applications.

Event and project support

• Provide logistical support for meetings, field trips, donor events, trainings, and other organizational events.
• Assist with Board and committee meeting logistics, materials, and records.
• Assist with event scheduling, registrations, coordination, and materials preparation.
• Support special projects and organizational initiatives as needed.

Preferred experience and skills

• Experience in nonprofit administration, operations, office management, bookkeeping, or a related field.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, deadlines, and competing priorities.
• Experience tracking budgets, expenses, or financial records.
• Familiarity with accounting software, financial reporting systems, or bookkeeping processes.
• Proficiency with Microsoft Office, Google Workspace, and cloud-based collaboration tools.
• Experience coordinating meetings, events, or volunteer activities.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating effectively with a small team.
• Experience working with boards of directors, committees, or volunteers is a plus.
• Experience with vendors and contracts is a plus.
• Commitment to CSDP’s mission and an interest in conservation, planning, or nonprofit work.

No candidate is expected to bring every skill, experience, or qualification exactly as listed. If this role excites you and you believe you could make a meaningful contribution to CSDP, we value transferable skills, lived experience, and a willingness to learn alongside demonstrated expertise.

Benefits

This is an 8-10 hrs / week part-time position with a limited benefits package, including a monthly home office stipend, opportunities for hybrid and remote work, and opportunities for a flexible schedule.

Working conditions

• Irregular work hours, including attending some early morning, evening and weekend events, may be occasionally required.
• Remote work-from-home or in-office setting available in the Tucson, AZ region. Our office is in the Historic Y Building- an office space shared with other local nonprofits and local businesses- within walking distance of 4th Avenue and the University of Arizona campus. Regular travel to the office is required to manage CSDP’s mail and other physical responsibilities, but most other work can be done remotely.
• Opportunities for a flexible schedule.
• Covid-19 vaccination (including boosters) is highly encouraged for all staff.

About the Sonoran Desert and Tucson

The Sonoran Desert is the focus of our work and is an incredibly biodiverse ecosystem due to our weather patterns of having both winter and summer rains. A rich network of local, state, and federally-protected open spaces such as Tucson Mountain Park, Saguaro National Park, Catalina State Park, and the forests of the Santa Catalina Mountains provide ample space for wildlife-watching activities, hiking, mountain biking, and more. Tucson’s remarkable weather, desert environment, and nearby national parks and mountain ranges, provide an idyllic living environment. The city’s rich history also shows in our turn-of-the-century architecture, beautiful historic neighborhoods, and abundant museums/galleries. Our offices in The Historic Y building near downtown are an easy walk from many restaurants, concert venues, and other public spaces and close to the city’s network of cycling paths. We are also only a few blocks from the University of Arizona. Tucson and the surrounding communities observe low light pollution rules, meaning you can see the stars clearly from your own backyard.

Diversity, Equity, and Inclusion

CSDP is committed to cultivating a culture that values differences and fosters inclusion. Our volunteer, internship, and employment positions are open to all. We value diversity and do not permit any discrimination against applicants, employees, or volunteers based on race, creed, color, religion, national origin, ancestry, gender, gender identity, age, sexual orientation, citizenship, disability, neurodiversity, ethnicity, marital status, familial status, economic circumstances, and/or veteran status. We strongly encourage women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

We are grateful for the opportunity to live and work on traditionally Native lands, including those belonging to the O’odham, Tohono O’odham, and Pascua Yaqui.