Operations Coordinator

centerforlargelandscapeconservation; Bozeman (MT); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

PTO

Flexible scheduling

Job summary

The Center for Large Landscape Conservation in Bozeman, MT is seeking an Operations Coordinator to provide administrative support to the CEO, operations, and development teams. The role emphasizes organization, confidentiality, and reliable day-to-day processes in a dynamic nonprofit setting.

You'll manage scheduling, travel logistics, events, donor communications, and basic IT tasks while collaborating with staff across the organization. Flexibility and a proactive service mindset are essential.

Qualifications

• Bachelor’s degree preferred or 2+ years in admin support or related role.
• Demonstrated competence maintaining confidential records with a high degree of discretion, accuracy, and close attention to detail.
• Strong organizational skills; ability to manage multiple priorities and meet deadlines.
• Clear, professional written and verbal communication skills; ability to interact courteously with donors, vendors, Board members, and staff.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace (email and calendars), Zoom or similar web meeting platform.

Responsibilities

• Provide admin and operational support to the CEO, Operations team, Development/Communications team, and Board.
• Coordinate office communications, scheduling, calendar (CEO), meetings, travel logistics, and day‑to‑day administrative workflows.
• Support meetings, retreats, donor events, Board gatherings, staff events, and public‑facing programs, including logistics, materials preparation, vendor coordination, and day‑of support.
• Maintain office supplies, records, shared files, equipment readiness, and organize physical and electronic resources.
• Assist with financial administration, including credit card documentation, receipts, expense reimbursements, and related recordkeeping.
• Support recruitment, onboarding, offboarding, and staff systems administration in coordination with the Operations team.
• Provide basic technology, software, equipment, and process support, including troubleshooting and coordination with outside resources as needed.
• Assist with fundraising, communications, and Board support through materials preparation, mailings, data coordination, and logistical assistance.

Skills

Microsoft Office

Google Workspace

Zoom

Writing & verbal communication

Time management

Confidentiality

Education

Bachelor’s degree or equivalent experience

Tools

QuickBooks

Job description

About the Center for Large Landscape Conservation (CLLC / the Center)

The Center for Large Landscape Conservation (CLLC) is a nonprofit organization based in Bozeman, Montana. We bring science, policy, and proven solutions directly to communities working to protect and restore the health and climate integrity of the planet through large-scale conservation measures. The Center is a leader in the fast-growing global movement to reverse landscape fragmentation, restore nature’s resilience to climate change, and support community‑led action.

The Center offers a supportive, flexible, and dynamic work environment. We place a high degree of emphasis on hiring staff who bring diverse skills, backgrounds, and life experience, consistent enthusiasm and energy, and a collaborative mindset to the Center. We work to actively cultivate an inclusive workplace and people of color, LGBTQ+ persons, and people from other historically marginalized communities are strongly encouraged to apply.

Position Type: 1 FTE (40 hours/week), Non-Exempt

Job Location: In‑Person, Bozeman Office

Benefits: 100% employer‑paid medical, dental & vision insurance, up to a 5% match on 401k contributions, generous PTO, and flexible scheduling

Application Deadline: Open until filled, preference given to applications received by July 31, 2026

Preferred start date: As soon as possible

Position Overview

The Operations Coordinator is a dependable, friendly and responsible individual offering administrative support to the CEO, Operations team, and Development team, ensuring smooth day‑to‑day business processes and accurate record keeping. This person will work approximately 40 hours per week with scheduling flexibly during normal business hours (M-F, 8am‑6pm). This position provides the opportunity for an individual to gain experience in nonprofit administration, business management, and development. The Operations Coordinator works in a vibrant and eclectic office, supporting a wide range of tasks and acts as a resource for CLLC’s employees and systems. This position requires excellent organization and communication skills, attention to detail, the ability to multi‑task and willingness to jump in to help wherever needed.

Key Responsibilities

• Provide administrative and operational support to the CEO, Operations team, Development/Communications team, and Board.
• Coordinate office communications, scheduling, calendar (CEO), meetings, travel logistics, and day‑to‑day administrative workflows.
• Support meetings, retreats, donor events, Board gatherings, staff events, and public‑facing programs, including logistics, materials preparation, vendor coordination, and day‑of support.
• Maintain office supplies, records, shared files, equipment readiness, and organize physical and electronic resources.
• Assist with financial administration, including credit card documentation, receipts, expense reimbursements, and related recordkeeping.
• Support recruitment, onboarding, offboarding, and staff systems administration in coordination with the Operations team.
• Provide basic technology, software, equipment, and process support, including troubleshooting and coordination with outside resources as needed.
• Assist with fundraising, communications, and Board support through materials preparation, mailings, data coordination, and logistical assistance.

Required Qualifications

• Bachelor’s degree preferred or 2+ years of relevant experience in administrative support, office operations, event support or a related role.
• Demonstrated competence maintaining confidential records with a high degree of discretion, accuracy, and close attention to detail.
• Strong organizational skills; ability to manage multiple priorities and meet deadlines.
• Clear, professional written and verbal communication skills; ability to interact courteously with donors, vendors, Board members, and staff.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google Workspace (email and calendars), Zoom or similar web meeting platform.

Preferred Qualifications

• QuickBooks (or similar) experience.
• Event planning or logistic support provision.
• Comfort with basic event/office technology (simple A/V troubleshooting); general IT support experience.

Successful Candidate Expectations

• Establish and maintain effective working relationships with co‑workers and the conservation community, respectfully and across cultures. Including the flexibility to work with people across all U.S. time zones.
• Be able to work independently and effectively with minimal supervision as a team member.
• Demonstrate competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive and professional attitude.

Position Special Requirements & Additional Information

• Occasional evening and/or weekend hours.
• Willingness to travel within North America.
• Valid driver’s license.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the Center for Large Landscapes’ rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to accomplish each essential duty satisfactorily with or without reasonable accommodation. The requirements listed above are representative of the knowledge, skill, and/or ability required.

• Ability to lift heavy event and office supplies.
• Ability to climb three flights of stairs.