Operations Coordinator

417 Magazine; Town of Springfield (WI); Hybrid; USD 42,000 - 60,000; Full time

Job summary

FourOneSeven is seeking an Operations Coordinator to oversee day-to-day office operations, circulation, culture and team experience within a hybrid work environment. You will support administration, finance, and staff engagement to ensure a smooth, collaborative workplace.

The role includes managing the circulation CRM, subscriber relations, and coordinating events and onboarding. Experience in customer service and office management is required, with 3-5 years of work experience preferred.

Qualifications

• Experience in customer service and office management
• 3-5 years work experience

Responsibilities

• Own the circulation CRM system including subscriber data entry and maintenance
• Generate new leads for the Professional Subscription program and pitch to businesses
• Manage magazine archives, resources and in-office distribution
• Serve as a customer relations contact for subscriber questions
• Deliver magazines to applicable newsstands
• Scan and log transactions into QuickBooks Online
• Be the main point of contact for internal finance manager
• Assist Operations Manager with onboarding new hires and merchandise inventory coordination

Skills

Customer service

Office management

3-5 years experience

Tools

QuickBooks Online

Job description

Are you a self-motivated, resourceful problem-solver with a "we're all in this together" attitude? Are you passionate about connecting 417-landers to what's best and what's next in our community, helping them to fully enjoy their life in 417-land?

FourOneSeven is a regional lifestyle company in southwest Missouri. The multimedia company owns and produces 417 Magazine, Biz 417, 417mag.com, biz417.com, 417 Custom Publishing and high impact thought leadership events.

PRIMARY PURPOSE OF THE ROLE

The Operations Coordinator owns the day-to-day execution across office operations, circulation, culture and team experience, administrative coordinator, and finance support.

Office Operations & Facilities

• Maintain a clean, organized, and professional office environment
• Happily greet and assist all visitors
• Handle incoming and outgoing mail
• Monitor, forecast and purchase office supplies and run other errands as needed
• Organize and host weekly and monthly staff meetings, holiday events, and #417culture initiatives, with approval and support from Operations Manager
• Manage cloud-based phone system to be effective for callers and internal staff
• Maintain an organized and functional storage unit

Circulation & Finance

• Own the circulation CRM system, including subscriber data entry and system maintenance
• Generate leads for Professional Subscription program, actively reaching out and pitching to businesses
• Manage magazine archives, resources and in-office distribution
• Serve as customer relations contact for subscriber questions
• Deliver magazines to applicable newsstands
• Scan and log necessary transactions into QuickBooks Online
• Be the main point of contact for internal finance manager

Departmental Support

• Assist Operations Manager with onboarding new hires
• Generate new leads for plaque sales program, actively calling and offering products available
• Own online shopping platform and coordinate merchandise inventory and order fulfillment, including internal fulfillment for sales team as needed
• Support marketing and events team with day‑of support
• Support leadership team, especially Publisher and VP of Operations, as needed
• Additional duties as required

Education, Training and Experience Requirements

• Experience in customer service and office management
• 3-5 years work experience

Evaluations and Outcomes

The position will be evaluated after 90 days followed by annual performance reviews.

This position is available either in a part-time or full-time capacity, and FourOneSeven offers a hybrid work environment.