Operations Coordinator

Lignetics Inc.; Town of Marathon (WI); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Employee referral bonus program

2 weeks paid time off + 2 floatingHOLs

Medical, Dental, and Vision Insurance

Job summary

Lignetics Inc. in Wisconsin seeks an Operations Coordinator to support AP, HR, inventory and shipping processes. You will code invoices, manage receipts, assist payroll/timeclock, and help with month-end close in a manufacturing setting.

You will also handle shipping tasks, print BOLs, reconcile documents in Sage, update daily reports, and coordinate with departments to keep production and logistics running smoothly. High attention to detail required.

Qualifications

• High School degree required.
• Strong communication and written skills.
• Ability to work in a team and manage through others.
• Experience in manufacturing office and/or accounting preferred.

Responsibilities

• Code invoices and communicate with AP department.
• Scan picking slips to Corp share folder.
• Receive non-stock supplies, raw material (sawdust), and packaging materials.
• Assist onsite HR, onboarding, payroll, timekeeping and benefits coordination.
• Review daily bagging reports and update finished goods inventory.
• Support month-end close procedures (inventory, AP invoicing).
• Print BOLs/picking slips and reconcile BOLs; ship via Sage; coordinate with AR for invoicing.
• Sign trucks in/out of the plant for outgoing shipments.
• Provide general administrative support and daily report updates.

Skills

Communication

Organization

Teamwork

Multi-tasking

Attention to detail

Education

High School diploma

Tools

Sage

Job description

Description

Job Type: Full time

Shift Schedule:M-F 7am-4pm

Salary: $19.00/hour

** Pre-employment background check and drug screen required.

Operations Coordinator Job Duties:

AP Invoice Management

• Code invoices and communicate to AP department
• Scan picking slips to Corp share folder

Purchase Order Receipts

• Receipt Non-Stock supplies
• Receipt Raw material (Sawdust)
• Receipt Packaging Material

Human Resources Coordination

• Work with senior HR staff on all initiatives including but not limited to: Onsite HR support, New Employee Onboarding support, Payroll support, Timeclock support, general HR recordkeeping, onsite benefits coordination

Daily Reporting

• Review daily bagging reports and update finished goods inventory (Build assemblies)

Month End Close

• Support the finance department on all month end close procedures including but not limited to physical inventory, AP Invoice management.

Shipping

• Printing BOLs/Picking slips
• Reconciling BOLs and doing ship all function in Sage
• Communicating BOLs with AR Dept. for invoicing
• Signing trucks in and out of the plant for outgoing shipments.

Other Administrative Support

• Provide support to PM and safety program
• Update daily reports as assigned
• Postal mail and daily package distribution
• Other assigned duties

Operations Coordinator Job Requirements:

• High School degree required
• Above average skills in communication both oral and written
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a teamwork and effectively manage through others
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and/or accounting preferred

Operations Coordinator Benefits:

• Employee referral bonus program
• 2 weeks paid time off + 2 floating holidays
• Medical, Dental, and Vision Insurance (FSA & HSA options)
• Educational assistance
• Life insurance, short term & long-term disability
• 401(k) with employer match & immediate vesting
• Employee heating pellet program
• Lignetics SWAG gear to include an annual pair of work boots & other PPE

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