Operations Coordinator

Jobtailor; Seattle (WA); On-site; USD 65,000 - 82,000; Full time

Job summary

Jobtailor is seeking an experienced operations/finance professional in Seattle to manage sales orders, invoices, and AR, while ensuring accurate inventory control. The role will involve reconciling vendor invoices, supporting ERP processes (NetSuite), and contributing to forecasting and reporting to guide business decisions.

The ideal candidate will have strong Excel skills (VLOOKUP, pivot tables), excellent communication, and a willingness to learn new software.

Qualifications

• Bachelor’s degree or equivalent experience.
• Intermediate to advanced Excel proficiency, including VLOOKUPs and pivot tables.
• Experience with Microsoft Office suite.
• Detail-oriented with strong organizational skills and consistent follow-through.
• Comfortable learning and using AI tools.
• Ability to pick up new software quickly and work across multiple systems simultaneously.
• Strong written and verbal communication skills.
• Experience with NetSuite preferred.
• Experience with inventory management preferred.

Responsibilities

• Create and manage sales orders and customer invoices; own accounts receivable follow-up and aging.
• Reconcile vendor and supplier invoices against purchase orders; identify and resolve discrepancies.
• Code vendor invoices for payment processing; maintain organized documentation for finance review.
• Assist with cycle counts and help maintain accurate inventory records.
• Monitor order and shipment status; research unreceived orders and review inventory quantities across multiple locations.
• Support inventory forecasting activities.
• Pull wholesale and channel performance reports to support sales planning and operational decision-making.
• Support EDI and manual order processing workflows alongside the operations team.
• Identify process inefficiencies and propose improvements.
• Learn and adapt quickly to new software tools as the company evolves; become a power user across operational systems.
• Assist with ERP implementation.

Skills

Accounts Receivable

Invoice Reconciliation

Excel Proficiency

Inventory Management

NetSuite

ERP Implementation

Data Analysis

Communication Skills

Education

Bachelor’s degree or equivalent experience

Tools

NetSuite

EDI Systems

Microsoft Office

Job description

• Create and manage sales orders and customer invoices; own accounts receivable follow-up and aging
• Reconcile vendor and supplier invoices against purchase orders; identify and resolve discrepancies
• Code vendor invoices for payment processing; maintain organized documentation for finance review
• Assist with cycle counts and help maintain accurate inventory records
• Monitor order and shipment status; research unreceived orders and review inventory quantities across multiple locations
• Support inventory forecasting activities
• Pull wholesale and channel performance reports to support sales planning and operational decision-making
• Support EDI and manual order processing workflows alongside the operations team
• Identify process inefficiencies and propose improvements
• Learn and adapt quickly to new software tools as the company evolves; become a power user across operational systems
• Assist with ERP implementation

Requirements

• Bachelor’s degree or equivalent experience
• Intermediate to advanced Excel proficiency, including VLOOKUPs and pivot tables
• Experience with Microsoft Office suite
• Detail-oriented with strong organizational skills and consistent follow-through
• Comfortable learning and using AI tools
• Ability to pick up new software quickly and work across multiple systems simultaneously
• Strong written and verbal communication skills
• Experience with NetSuite preferred
• Experience with inventory management preferred

Core Competencies

Demonstrates expertise in managing sales orders, customer invoices, and accounts receivable, while ensuring accurate inventory management and reconciliation of vendor invoices. Proficient in using Excel for data analysis and reporting, with a strong ability to adapt to new software tools and improve operational processes.

Highest-signal resume keywords

• Sales Order Management
• Accounts Receivable Follow-Up
• Excel Proficiency
• Inventory Management
• NetSuite Experience

ATS Optimization Keywords

Hard Skills

• Sales Order Management
• Accounts Receivable Management
• Invoice Reconciliation
• Excel (VLOOKUP, Pivot Tables)
• Inventory Management
• Data Analysis
• Process Improvement
• ERP Implementation

Soft Skills

• Detail-Oriented
• Strong Organizational Skills
• Strong Written Communication
• Strong Verbal Communication
• Adaptability

Industry Keywords

• Vendor Invoices
• Purchase Orders
• Cycle Counts
• Inventory Forecasting
• Operational Decision-Making

Tools & Technologies

• Microsoft Office Suite
• NetSuite
• EDI Systems