Operations Coordinator

Multivista; Scottsdale (AZ); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

401(k)

Generous PTO

Paid holidays

Training provided

Job summary

Multivista in the United States (Arizona) is seeking an organized Operations Coordinator to help keep our growing field team on schedule and aligned. This entry-level role handles daily operations like project tracking, deployment schedules, and cross-team communication.

You will work closely with leadership, field teams, and clients to move projects forward efficiently, using structured workflows and strong Excel reporting.

Qualifications

• Bachelor's degree required.
• 1+ years in project coordination, logistics, data analysis, or similar admin role.
• Excel for tracking and reporting; Teams, Outlook and Word knowledge.
• Strong prioritization, detail orientation, and adaptability.
• Clear, direct written and verbal communication with field staff and clients.
• Reading construction drawings and schedules helpful but not required.

Responsibilities

• Maintain project boards and trackers to show daily progress and timelines.
• Update calendars and scheduling tools to align team assignments with client timelines.
• Collect daily field reports and draft weekly summaries for bottleneck detection.
• Serve as main contact for Field Operations and escalate issues as needed.

Skills

Excel

Teams

Outlook

Word

Education

Bachelor's Degree

Tools

Excel

Job description

Job Description

Job Description

We are looking for an organized, analytical Operations Coordinator to help keep our growing field team on schedule and aligned. This is an entry-level position that handles core daily operations- managing project tracking, deployment schedules, and communication across our projects.

If you enjoy keeping moving parts organized, creating structured daily workflows, and solving logistics puzzles on the fly, this role offers a direct path into operations management. You will work closely with leadership, field teams, and clients to keep our projects moving forward efficiently.

What You'll Do:

• ** Project & Workflow Support:** Keep boards and trackers updated so the Field Operations Managers always has a clear view of daily progress and timelines.
• ** Scheduling & Deployment Support:** Update calendars and scheduling tools to keep team assignments and client timelines aligned.
• ** Data & Report Prep:** Collect daily field reports and draft weekly summaries for the Operations Managers to review and catch bottlenecks early.
• ** Field Team Communication:** Act as a main contact for Field Operations team members, answering questions quickly and escalating issues when needed.

Who You Are

• Bachelor's Degree.
• 1+ years of experience in project coordination, logistics, data analysis, or a similar administrative role.
• Solid working knowledge of Excel for tracking and reporting, along with standard office applications (Teams, Outlook, Word).
• Comfortable prioritizing tasks, keeping details straight, and adapting quickly when priorities shift.
• Clear, direct written and verbal communication skills, with a patient and grounded approach when working with field personnel and clients.
• Familiarity with reading construction drawings and schedules is helpful, but not required.

What We Offer

• Opportunity to become part of a rapidly growing industry that will build your experience
• Competitive Salary
• Comprehensive and ongoing training to keep your skills sharp
• All the gear you will need
• Group health, dental and vision benefits
• 401(k)
• Generous PTO
• 10 Paid Holidays, 3X company wide breaks
• A people-first culture and employee experience!

Company Description

Who We Are:

Multivista, part of Hexagon AB, has been contracted on billions of square feet of construction projects worldwide and is trusted by the industry's leading companies to mitigate risk, create efficiencies, and deliver a higher level of project visibility throughout a building's lifecycle.

Multivista offers a full suite of digital imaging and reality capture services on an intuitive cloud-based website platform with local boots-on-the-ground data capture throughout the US and beyond. Using specialized cameras, laser scanning, drones, streaming webcams, video and virtual walkthroughs, we deliver interactive as-builts that link inspection data directly to floorplans to capture every project detail with exceptional clarity.

Visit HTTP://www.multivista.com for more information.

Company Description

Who We Are:

Multivista, part of Hexagon AB, has been contracted on billions of square feet of construction projects worldwide and is trusted by the industry's leading companies to mitigate risk, create efficiencies, and deliver a higher level of project visibility throughout a building's lifecycle.

Multivista offers a full suite of digital imaging and reality capture services on an intuitive cloud-based website platform with local boots-on-the-ground data capture throughout the US and beyond. Using specialized cameras, laser scanning, drones, streaming webcams, video and virtual walkthroughs, we deliver interactive as-builts that link inspection data directly to floorplans to capture every project detail with exceptional clarity.

Visit HTTP://www.multivista.com for more information.