Operations Coordinator

Alamo Fireworks, Inc.; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Alamo Fireworks, Inc. is seeking an Operations Coordinator to support the Director of Operations by coordinating site readiness, logistics, vendor management, and continuous improvement across our seasonal operations.

You will research operational issues, track tasks, work with cross-functional teams, and ensure critical activities are executed on schedule, contributing to safe, compliant, and efficient operations.

Qualifications

• Required: high school diploma or GED with strong administrative skills.
• Two years of experience in operations, logistics, administration, project coordination, or related field.
• Experience coordinating multiple priorities and meeting deadlines in a fast-paced environment.
• Experience with internal teams, vendors, contractors or external partners.

Responsibilities

• Coordinate operational activities related to site readiness, permitting, vendor management, and logistics.
• Coordinate with landowners, regulatory agencies, utility providers, contractors, and third-party vendors.
• Maintain and update site plans, operational documentation, and location records.
• Solicit vendor proposals, coordinate work activities, and monitor task completion.
• Coordinate in-season maintenance and operational support activities.
• Prepare seasonal product delivery schedules and coordinate logistics plans.

Skills

Organizational skills

Communication (verbal & written)

Problem solving

MS Office Suite

Independent contributor

Attention to detail

Education

High School Diploma or GED

Associate's degree in Business Administration / Operations Management / Supply Chain Management

Tools

NetSuite

Monday.com

Job description

The Operations Coordinator supports the Director of Operations by coordinating operational activities related to site readiness, logistics, vendor management, and continuous operational improvement. This role researches operational issues, coordinates cross-functional efforts, monitors task completion, and ensures key operational activities are executed accurately and on schedule.

Major Responsibilities:

• Coordinate operational activities related to site readiness, permitting, vendor management, and logistics to support successful seasonal operations.
• Coordinate with landowners, regulatory agencies, utility providers, contractors, and third-party vendors to support site readiness and operational improvements.
• Maintain and update site plans, operational documentation, and location records to ensure accurate and current information.
• Solicit vendor proposals, coordinate work activities, and monitor task completion to ensure timely and cost-effective execution.
• Coordinate in-season maintenance, repairs, and operational support activities to ensure business continuity.
• Prepare seasonal product delivery schedules and coordinate logistics plans to support timely and efficient deliveries to retail locations.
• Support the implementation and continuous improvement of operational processes, safety standards, and site readiness procedures.
• Analyze operational and logistics performance, identify improvement opportunities, and support the implementation of operational initiatives.

Additional Responsibilities:

• Support special projects and operational initiatives as assigned by the Director of Operations.
• Assist with developing, maintaining, and improving operational procedures, forms, and documentation.
• Provide administrative and coordination support for operational meetings, training, and seasonal planning activities.
• Support cross-functional initiatives and collaborate with other departments to achieve company objectives.
• Maintain compliance with company policies, safety standards, and applicable regulatory requirements.
• Perform other duties as assigned.

Education:

• Required: High School Diploma or G.E.D.
• Preferred: Associate's degree in Business Administration, Operations Management, Supply Chain Management, or a related field.

Experience

Required:

• Two years of experience in operations, logistics, administration, project coordination, retail operations, or a related field.
• Experience coordinating multiple priorities and meeting deadlines in a fast-paced environment.
• Experience working with internal teams, vendors, contractors, or external business partners.
• Strong organizational skills with demonstrated attention to detail and follow-through.

Preferred:

• Experience supporting multi-site retail or seasonal operations.
• Experience coordinating permitting, vendor management, facilities, logistics, or site readiness activities.
• Experience using ERP, project management, or work management systems such as NetSuite, Monday.com, or similar platforms.

Additional Skills:

• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills with the ability to interact effectively with internal and external stakeholders.
• Strong problem-solving, analytical, and critical thinking skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong attention to detail with a commitment to accuracy, follow-through, and continuous improvement.

Equipment:

• Use of a computer, Microsoft Office Suite, Google Workspace, and company business systems.

Working Conditions:

• Special: Extended hours during seasonal selling periods (June–July and December–January).

Supervision:

• Received: Reports to the Director of Operations.