Operations Coordinator

AAE Company; Providence (RI); On-site; USD 31,000 - 44,000; Full time

Job summary

Allesco Industries, Inc. is seeking an Operations Coordinator to support manufacturing across our locations. You will help production, warehouse, receiving, shipping and purchasing coordinate to keep materials flowing and orders on schedule.

You will maintain ERP data accuracy and generate reports to track performance and delivery timelines. The role requires a manufacturing mindset, 2+ years of operations experience, and strong Excel skills.

Qualifications

• Manufacturing background and understanding of production flow.
• 2+ years of operations experience.
• Strong Microsoft Office skills, especially Excel with tables and lookups.
• Analytical mindset with emphasis on deadlines.
• Able to work across departments and communicate effectively.

Responsibilities

• Support daily production priorities across production, warehouse, shipping, and purchasing.
• Track material shortages, open work orders, late POs, and deadlines to keep line moving.
• Keep ERP data accurate and ensure inventory counts and order status are correct.
• Report on operations with standard manufacturing reports and performance analytics.
• Create and maintain Excel reports that integrate production, inventory and shipping data.
• Coordinate with plants to close open items and keep records current.
• Support cycle counts and investigate inventory discrepancies between system and floor.
• Maintain SOPs, production logs and other operational records.

Skills

Manufacturing background

Operations experience

Excel

Analytical

Teamwork

Job description

Job Description Operations Coordinator – Manufacturing/Production Experience a big plus!Allesco Industries, Inc. | Full-Time (40 hrs/week) | $27/hour | onsite

As our Operations Coordinator, you'll report to the Operations Manager and support manufacturing at all five of our locations. You'll help production, the warehouse, receiving, shipping and purchasing work together. Your job is to keep materials flowing, orders on schedule and ERP data accurate so the plant can hit its throughput and on-time delivery goals.

What You’ll Do

• Support daily production priorities: carry out the daily priorities set by the Operations Manager across production, the warehouse, shipping, purchasing support and special projects.
• Find shortages before they stop the line: track material shortages, open work orders, late purchase orders, past-due shipments and deadlines. Give clear status updates so production stays on schedule.
• Keep ERP data accurate: process and check ERP transactions and their supporting documents, so inventory counts, order status and material movement are right.
• Report on the operation: run and send standard manufacturing reports on time. These cover open orders, material shortages, shipments due, receiving discrepancies, performance analytics and contract tracking.
• Build reports people use: create and maintain Excel reports that pull together production, inventory and shipping data, using tables, lookups and links between workbooks.
• Coordinate across plants: follow up with production supervisors, warehouse leads, purchasing and shipping teams at all five locations to close open items.
• Keep inventory accurate: support cycle counts, research inventory discrepancies between the system and the floor, and document root causes and fixes.
• Keep shop-floor documents current: prepare and maintain SOPs, production logs, tracking sheets and operational records.
• Keep operations organized: maintain calendars, task lists, meeting notes and action-item logs for operational priorities.

What You Bring

• A manufacturing background : you understand production flow, work orders, material handling and how a plant runs day to day
• 2+ years of operations experience
• Strong Microsoft Office skills, especially Excel (tables, lookups, links between workbooks) AI skills
• Analytical and focused on deadlines: you meet production deadlines and ship dates
• You coordinate well across departments, plants and systems
• Skills in teamwork, communication, problem solving, multitasking, planning and initiative

As an EOE/AA employer, our company will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Allesco Industries is an Equal Opportunity Employer.