Operations Coordinator

NEP Group, Inc.; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A broadcast media company is seeking an Operations Coordinator in Pittsburgh to support logistical and administrative needs across events. The ideal candidate will have 3+ years in event planning and excellent organizational skills. This role offers full-time employment with flexibility for hybrid or remote work based on needs.

Qualifications

• 3+ years experience in Event Planning, Logistics, and Project Coordination required.
• Attention to detail and strong organization skills are essential.
• Experience with event logistics and operational support is preferred.

Responsibilities

• Coordinate operational logistics for scheduled events.
• Support financial tracking by maintaining event-related estimates.
• Serve as a liaison between Business Operations and internal departments.

Skills

Organizational skills

Event logistics experience

Professional communication skills

Adaptability

Education

Technical or Bachelor’s degree in relevant field

Job description

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Purpose
The Operations Coordinator supports the logistical and administrative needs of Business Operations, ensuring efficient coordination of events, travel, and resources across multiple racing series. This role facilitates seamless operational support, accurate scheduling, and effective communication between teams and stakeholders to ensure successful event execution.

Position Requirements:

• Coordinate operational logistics for scheduled events across NASCAR, IMSA, and IndyCar series (responsibilities may shift based on business needs).
• Enter accurate crewing information and maintain updated event schedules.
• Coordinate and confirm travel details and communicate itineraries and job-related information to staff in a timely manner.
• Assist in compiling and distributing production or event-related information (e.g., event books, documentation).
• Support financial tracking by maintaining event-related estimates and reconciling billing reports.
• Assist in reviewing event contracts for operational requirements and basic compliance needs.
• Document and track expenses with appropriate approvals, ensuring accuracy in reconciliations.
• Serve as a liaison between Business Operations, Field teams, and internal departments.
• Support logistics planning in coordination with internal partners and clients as directed.
• Participate in operational meetings and provide relevant updates to leadership and stakeholders.
• Maintain records related to operational tasks, including schedules, billing support, and event logistics.
• Track and report on missing or damaged equipment and follow up with support teams.
• Assist with acquiring documentation for events (permits, passports) when needed.

Work Location & Flexibility

This role is primarily based on-site to support the operational and collaborative needs of the Business Operations team. Flexibility for hybrid or remote work may be offered, but is discretionary and based on business needs, event schedules, and leadership approval. Regular on-site presence should be expected.

Skills & Competencies

• Strong organizational skills with meticulous attention to detail.
• Experience with event logistics, coordination, or operational support preferred.
• Ability to manage multiple priorities and meet deadlines.
• Clear, professional communication skills to interact with diverse stakeholders.
• Adaptability and flexibility to support evolving business needs.

Position Requirements:

• Technical or Bachelor’s degree in Communications, Sports or Event Management, Business or related field desired, but a combination of education and experience will be considered.
• 3+ years experience in Event Planning, Logistics, and Project Coordination required.
• Crewing experience is a plus.
• Knowledge of broadcast management, technology, equipment, facilities, and live production for major networks is desirable.
• Skills in professional communication and ability to interact with a wide range of individuals.
• Attention to detail, organizational skills, and ability to multi-task and meet deadlines.
• Ability to deliver excellent service and build lasting relationships aligned with NEP’s Core Values: innovative, one team, passion, and integrity.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Strategy/Planning and Information Technology

Industries

Broadcast Media Production and Distribution