Operations Coordinator

L I Smith & Assoc Inc; Paris (TN); On-site; USD 40,000 - 56,000; Full time

Job summary

L.I. Smith & Associates, Inc. in Paris, Tennessee is seeking an Operations Coordinator to help keep survey, construction layout, UAV/drone, and inspection projects on schedule.

You will work closely with project managers, field crews, and leadership to ensure teams have the information and resources they need. The role emphasizes organization, communication, and meticulous record-keeping, with a focus on maintaining project status, contracts, permits, and training compliance.

Qualifications

• High school diploma or equivalent with 2+ years of experience in operations, scheduling, project coordination, or office administration.
• Strong working knowledge of Microsoft Excel.
• Excellent organization, communication, and follow-through.
• Ability to manage multiple projects, schedules, and deadlines at once.
• Strong attention to detail and commitment to maintaining accurate records.
• Valid driver’s license and reliable transportation.

Responsibilities

• Coordinate and maintain schedules for survey, construction layout, UAV/drone, and inspection crews.
• Track crew availability, project deadlines, deliverables, and equipment assignments.
• Maintain project status information and flag late, stalled, or at-risk work.
• Assist with monthly operational reporting, KPIs, and project data.
• Maintain project records, contracts, permits, field notes, and other documentation.
• Track licenses, equipment calibrations, insurance certificates, and required training.
• Maintain equipment records and assist with routine supply and equipment orders.
• Serve as a point of contact for field crews regarding scheduling and logistics.
• Coordinate the weekly operations meeting and follow up on action items.
• Help identify and improve workflows that make operations more efficient.

Skills

Excel skills

Project coordination

Organizational skills

Driver’s license

Education

Associate or bachelor’s degree in business/engineering

Job description

L.I. Smith & Associates, Inc. (LIS) is seeking an Operations Coordinator to join our team in Paris, Tennessee.

This position plays an important role in keeping work across LIS scheduled, organized, tracked, and documented. The Operations Coordinator will work closely with project managers, field crews, department leads, and leadership to help keep projects moving and ensure our teams have the information and resources they need.

Key Responsibilities

• Coordinate and maintain schedules for survey, construction layout, UAV/drone, and inspection crews
• Track crew availability, project deadlines, deliverables, and equipment assignments
• Maintain project status information and flag late, stalled, or at-risk work
• Assist with monthly operational reporting, KPIs, and project data
• Maintain project records, contracts, permits, field notes, and other documentation
• Track licenses, equipment calibrations, insurance certificates, and required training
• Maintain equipment records and assist with routine supply and equipment orders
• Serve as a point of contact for field crews regarding scheduling and logistics
• Coordinate the weekly operations meeting and follow up on action items
• Help identify and improve workflows that make operations more efficient

Qualifications

• High school diploma or equivalent with 2+ years of experience in operations, scheduling, project coordination, or office administration
• Strong working knowledge of Microsoft Excel
• Excellent organization, communication, and follow-through
• Ability to manage multiple projects, schedules, and deadlines at once
• Strong attention to detail and commitment to maintaining accurate records
• Valid driver’s license and reliable transportation

Preferred

• Associate or bachelor’s degree in business, construction management, engineering technology, or a related field
• Experience in engineering, surveying, construction, or another project-based industry
• Familiarity with project accounting or time-tracking software
• Familiarity with surveying, construction layout, or civil engineering terminology

Position Details

Paris, TN
Full-Time | Monday–Friday
Occasional travel to LIS offices and project sites
Reports to the VP of Operations

LIS is an engineering, surveying, and construction layout firm headquartered in Paris, Tennessee, with a branch office in Nashville and professional services across multiple states.

Equal Opportunity Employer

L.I. Smith & Associates, Inc. does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.