Operations Coordinator

Bentley Meeker Lighting & Staging, Inc.; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

An established industry player seeks a dedicated Operations Coordinator to manage office operations and support our dynamic labor department. This full-time, on-site role in the heart of New York City involves coordinating logistics for live events, ensuring smooth communication between teams, and maintaining office efficiency. Join us to play a vital role in creating unforgettable experiences through exceptional event lighting and audio-visual services. If you thrive in a fast-paced environment and have a passion for operations, this is the perfect opportunity for you!

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Qualifications

• 1+ year of experience in operations management with a focus on live events.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee operations of the main office and assist within the labor department.
• Serve as the liaison between full-time and freelance staff.

Skills

Operations Management

Communication Skills

Microsoft Office

Interpersonal Skills

Problem Solving

Job description

Bentley Meeker Lighting & Staging, Inc. was founded in 1990 with the mission to create the best lighting & audio visual environments on the market today. Our commitment to excellent design and top-quality execution remains what it was at the beginning. We take pride in producing the very best in event lighting & audio visual, from the intimate to the extraordinary.

Role Description

We are looking for a Operations Coordinator, to oversee the operations of the main office and assist within our labor department. This is a full-time on-site role located in New York, NY.

Responsibilities to include:

• Answer main phone line and direct to relevant parties
• Take down information for new event service requests and forward on to relevant team member
• Answer front doorbell during office hours
• Receive packages, and coordinate delivery internally
• Order office supplies – As needed in main office
• Coordinate trash pickup for main office
• Greet technicians and supervise walk throughs if needed for elevator repair, electricity, etc.

Labor Coordination Responsibilities to include:

• Contacts personnel for their availability and confirms dates, times, and location of job.
• Interprets work rules & upholds company standards of conduct with freelance staff.
• Serve as the liaison between full time staff and freelance staff
• Assist with payroll and ensure all freelancers’ information is up to date
• Assist with travel and housing logistics for out of town events
• Resolves crew issues, verifying requirements for each day, confirming availability of crew and increase or decrease staff size as necessary

Qualifications

• 1+ year of experience in operations management with a focus on live events
• Excellent communication and interpersonal skills
• Knowledge of Microsoft Office software
• Ability to work well under pressure and meet tight deadlines
• Ability to work collaboratively with clients, vendors, and other staff members
• Flexibility to work evenings, weekends, and holidays as needed

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitality and Events Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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