Operations Coordinator

Ava Global Logistics; Miami (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

An established industry player is seeking an Operations Coordinator to manage the secure transportation of high-value assets. This role involves ensuring compliance with regulations, maintaining efficient logistics operations, and providing exceptional customer service. The ideal candidate will have a strong background in logistics, excellent communication skills, and the ability to work in a fast-paced environment. Join a forward-thinking company where your contributions will directly impact the success of logistics solutions for esteemed clients. If you are passionate about logistics and customer service, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in Logistics or Freight Forwarding.
• Strong communication skills in English; Spanish and Portuguese preferred.

Responsibilities

• Coordinate the transportation of goods from booking to delivery.
• Provide excellent customer service and manage vendor relationships.

Skills

Logistics Management

Customer Service

Communication Skills

Problem Solving

Negotiation Skills

Education

Graduate Level Education

Tools

MS Office Suite

Cargowise

Job description

Direct message the job poster from Ava Global Logistics

About Ava Global www.thinkava.com:

Ava Global is a leading provider of secure logistics solutions, specialising in the global transportation of high-value assets, including banknotes, gold, and other valuable commodities. Committed to innovation, efficiency, and uncompromising security, Ava Global partners with some of the world's most trusted institutions to deliver tailored and reliable logistics solutions.

Role Overview:

The Operations Coordinator will be responsible for the efficient and cost-effective transportation of goods ensuring all handling activities based on the Shippers Instructions are completed in-line with all Internal & External Regulations. Managing the secure transportation process completely from booking of the consignment to pick up and delivery confirmation, ensuring on-time and accurate supervision of each shipment.

Key Responsibilities:

• Applies company policies, processes, procedures in day-to-day operations adapting to any changes in the established standards and procedures in support to the General Manager.
• Complete all Import and Export activities assigned to the shipping process efficiently and in compliance with procedures. Monitoring en-route security from pick up through delivery.
• Communicate and Coordinate with all stakeholders continuously in an efficient and effective manner to ensure smooth movement of Ava shipments and ensuring all concerns, discrepancies and emergencies are immediately raised with the General Manager and corrective actions taken.
• Provide great customer service. Continually look for areas of improvement to provide a higher level of customer service to Ava Global clients. Proactively communicate with all clients and vendors, being the brand ambassador for Ava and representing the business with a positive and friendly attitude.
• Support the quotation process. Contact and obtain quotations from vendors and update rates in the operating system, provide vendor quotes to sales team as and when requested. Actively communicate with new vendors to obtain timely quotations and negotiate rates where necessary.
• Coordination with finance for issuance of accurate customer invoices.
• Verification of accounts payable invoices and coordination/communication with finance for posting of invoices and vendor payments. Communicate with vendors on any invoicing issues to efficiently resolve discrepancies.
• Prepare operational reports and communicate vendor service issues to manager on a weekly basis.
• Uphold the integrity of the database comprising of vendor costs and information. Amend database information where applicable, escalating margin dilution or unplanned costs.
• Identify areas where inefficiencies or problems commonly occur and offer suggestions for process improvements.
• Carry out any special projects as assigned.

Qualifications and Experience:

• Ideally educated to graduate level (preferred)
• At least 3-5 years’ Logistics, Freight Forwarding, Supply Chain experience occupying a similar role, overseeing, and managing the shipping process in a global environment.
• Proven track record in a customer facing operation ideally in the service sector.
• Possess strong communication skills with excellent proficiency in both written and spoken English along with a working knowledge of Spanish and Portuguese would be preferred.
• Proficiency with MS Office Suite
• Knowledge of freight forwarding integrated digital platforms such as Cargowise
• Supply Chain Fundamentals, Rules & Rates and Advanced Cargo Tariffs.

Application Process:

To apply, please submit your CV and a cover letter outlining your experience. Only applications received through LinkedIn will be considered.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service, Administrative, and Distribution

• Industries

  Truck Transportation and Transportation, Logistics, Supply Chain and Storage

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