Operations Coordinator

Penske; Wichita (KS); On-site; USD 36,000 - 56,000; Full time

Job summary

Penske is seeking an Operations Coordinator in Wichita, KS to streamline branch administrative processes, enhance customer service, and support profitability. You will contribute to branch performance by providing guidance to the financial manager and handling communications with internal and external customers.

The role includes duties across accounts receivable, fleet licensing and permitting, billing oversight, and payroll-related paperwork, aligned with branch financial objectives.

Responsibilities

• Financial Operations: Oversight of accounts receivable process and local collection contacts; monitor weekly/monthly lease, contract maintenance, and special billing; establish and control related processes to support customer service and branch profitability.
• Fleet Operations: Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations; coordinate asset outside services not maintenance related.
• Process Analytics: Perform process analyses in billing, reports, credit memos, citations, accounts receivable, licensing; use Qlikview or AS400 for problem solving and improvement.
• Other Responsibilities: Maintain District Personnel Files, JJ Keller reports, weekly payroll, and new hire paperwork; assist Branch Financial Manager and District Financial Manager.

Job description

Position Summary

The Operations Coordinator will complete administrative processes of the branch (branches) that support operational efficiency, effectiveness, customer satisfaction and profitability. The Operations Coordinator will provide superior customer service and communication to internal and external customers. This position will support the branch financial manager by providing guidance and information that contributes to branch performance and profitability.

Shift

This position is working Monday-Friday 7am-4pm OR 8am-5pm

Key Responsibilities

Financial Operations

• Oversight of accounts receivable process and maintain local collection contacts to support centralized function.
• Monitor weekly and monthly lease, contract maintenance, and special billing, and take the initiative to resolve any issues in a timely fashion. Establish and Control all related processes to support customer service and branch profitability.

Fleet Operations

• Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations.
• Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support that is not maintenance related.
• Partner with Fleet Services and establish a collaborative relationship of local / centralized functions to support licensing, permitting, citations and other fleet operations.

Process Analytics

• Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing and other areas. Investigate and recommend solutions and/or guidance to issues posing a risk to the drivers of profitability.
• Use systems or reports such as Qlikview or AS400 to understand the operational dynamics for problem solving and process improvement.

Other Responsibilities

• Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.
• Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.