Operations Coordinator

Swevetech; Houston (TX); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading civil engineering company is seeking an Operations Coordinator to manage various tasks and projects essential for smooth business operations. The ideal candidate should be detail-oriented, organized, and possess strong project coordination skills. Experience in a support role is required, along with proficiency in project management tools including Asana and Google Workspace. Candidates will enjoy a flexible work environment and growth opportunities, contributing to impactful infrastructure projects.

Benefits

Health Insurance

Paid Time Off

Flexible Work Environment

Career Growth Opportunities

Comprehensive Employee Benefits

Qualifications

• Proven experience in operations or senior administrative roles required.
• Strong proficiency in Asana, Slack, and Google Workspace essential.
• Excellent attention to detail and strong communication skills needed.

Responsibilities

• Manage and track projects using Asana, ensuring deadlines are met.
• Capture meeting notes, action items, and maintain clear communications.
• Assist with day-to-day operations and support process improvement initiatives.

Skills

Organization

Multitasking

Communication

Attention to Detail

Problem-Solving

Education

Experience in operations or senior administrative role

Proficiency in Asana

Strong skills in Slack and Google Workspace

Tools

Asana

Slack

Google Workspace

Job description

At Sweve Tech LTD, we don't just shape infrastructure we shape futures. Were an innovative civil engineering company pushing boundaries in energy and infrastructure projects. Join us and enjoy a career that is as rewarding as it is impactful, with perks and benefits that truly matter!

What We Offer:

• Health Insurance: Comprehensive medical coverage to keep you and your family healthy.
• Paid Time Off: Generous paid vacation and sick leave to ensure work-life balance.
• Flexible Work Environment: Work from anywhere, giving you the freedom to maintain a healthy work-life balance.
• Career Growth Opportunities: Were a growing company with ample opportunities for professional development and advancement.
• Employee Benefits: We offer a competitive benefits package, including retirement plans, wellness programs, and more.

Job Description: The Operations Coordinator role is essential to ensure our business runs smoothly by managing a variety of tasks and projects. This role is perfect for someone who is highly organized, detail-oriented, tech-forward and capable of managing multiple priorities in a fast-paced environment.

The Operations Coordinator will work closely with the Director of Operations to initiate, launch, and manage projects, ensuring all aspects of the project stay on track. This role requires you to be adept at juggling multiple tasks, ensuring that all "plates" remain spinning effectively to meet project deadlines and objectives.

The ideal candidate will possess strong project coordination skills with proficiency in tools such as Slack, Asana, and Google Workspace. Clear and effective communication is essential with both internal team members and external partners to drive tasks to completion. While experience in the civil engineering industry is a bonus, its not mandatory.

Key Responsibilities:

• Manage and track projects using Asana, ensuring deadlines are logged, met and tasks are completed efficiently
• Capture detailed notes and action items during meetings. Ensure that tasks are assigned to the appropriate team members and that clear communication is maintained to keep projects on track
• Organize and maintain company documents, schedules, and records using Google Workspace tools like Google Sheets, Docs, Slides, and Drive
• Assist with day-to-day operations, including tasks related to property/asset management
• Conduct research, gather data, and organize information to support company initiatives
• Coordinate communication between internal teams, external partners, third-party vendors, etc
• Support the launch and development of new projects, managing stages of the process from planning to execution.
• Daily Meetings with the Director of Operations
• Handle sensitive information with a high level of confidentiality and integrity.
• Support in preparing reports, presentations, and other documentation as needed.
• Administrative tasks such as scheduling meetings, managing calendars, and organizing files.
• Support process improvement initiatives to enhance operational efficiency.

Qualifications:

• Proven experience in an operations or senior administrative role, with a strong focus on organization and multitasking.
• Proficiency in using Asana for project management.
• Strong skills in Slack, Microsoft Office, Google Workspace (formerly G Suite)
• Excellent attention to detail and problem-solving abilities.
• Ability to manage sensitive information with discretion and integrity.
• Strong communication and interpersonal skills.
• Self-motivated, with the ability to work both independently and in a team setting in a remote environment.
• Flexibility to adapt to changing priorities and demands.