Operations Coordinator

Archinect; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Job summary

Marie Flanigan Interiors seeks an organized Operations Coordinator to support our Houston studio’s purchasing and execution of luxury residential design projects. You will collaborate with designers, vendors, receivers, installers, and the accounting team to move projects from specification through installation.

Initially you’ll support senior team members, learning systems and processes, with progression toward managing your own projects from pricing to final installation.

Qualifications

• 2-5+ years of experience in operations, purchasing, project coordination, or a related role.
• Exceptional organizational skills and attention to detail.
• Strong ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and proactive follow-through.
• Comfortable working with numbers, pricing, invoices, and purchase orders.
• Proficiency in Microsoft Excel and Microsoft Office.
• Ability to work in a fast-paced, collaborative environment.

Responsibilities

• Prepare pricing proposals for furnishings, lighting, finishes, and accessories.
• Create and process purchase orders.
• Coordinate with vendors and manufacturers regarding pricing, availability, lead times, and order status.
• Track orders from placement through delivery and installation.
• Monitor production schedules and proactively resolve delays or issues.
• Reconcile project purchases with the accounting team to ensure accuracy.
• Assist with invoicing, deposits, freight charges, and project financial tracking.
• Coordinate with warehouses, receivers, freight companies, and installers.
• Assist in planning and executing luxury residential installations.
• Maintain accurate project records within our internal systems.
• Communicate regularly with designers and project teams regarding purchasing and project status.
• Help improve operational workflows and maintain firm purchasing standards.

Skills

Organization

Project coordination

Communication

Problem solving

Detail oriented

Multi-tasking

Tools

Microsoft Excel

Microsoft Office

Job description

Marie Flanigan Interiorsis seeking a highly organized and detail-oriented Operations Coordinator to join our Houston studio. We are looking for someone who thrives behind the scenes, enjoys solving logistical challenges, and takes pride in ensuring every project is executed with precision from pricing through installation.

This role is ideal for someone who enjoys managing details, coordinating with vendors, tracking hundreds of moving pieces, and supporting a high-performing design team. While experience in luxury residential interior design is preferred, we are equally interested in candidates with exceptional organizational skills, strong follow-through, and a desire to grow within our firm.

About the Role

As an Operations Coordinator, you will support our Operations team in managing the purchasing and execution side of luxury residential interior design projects from our Houston studio. You'll work closely with designers, vendors, manufacturers, receivers, installers, and our accounting department to ensure projects move smoothly from specification through installation.

This position offers growth potential. Initially, you will support senior Operations team members, learning our systems and processes. Over time, you'll take ownership of your own projects, managing them from pricing and procurement through final installation.

Location: Houston, Texas (In-Office)
Time Requirement:30+ hours/week or Full-Time

Responsibilities

• Prepare pricing proposals for furnishings, lighting, finishes, and accessories.
• Create and process purchase orders.
• Coordinate with vendors and manufacturers regarding pricing, availability, lead times, and order status.
• Track orders from placement through delivery and installation.
• Monitor production schedules and proactively resolve delays or issues.
• Reconcile project purchases with the accounting team to ensure accuracy.
• Assist with invoicing, deposits, freight charges, and project financial tracking.
• Coordinate with warehouses, receivers, freight companies, and installers.
• Assist in planning and executing luxury residential installations.
• Maintain accurate project records within our internal systems.
• Communicate regularly with designers and project teams regarding purchasing and project status.
• Help improve operational workflows and maintain firm purchasing standards.

Qualifications

• 2-5+ years of experience in operations, purchasing, project coordination, or a related role.
• Exceptional organizational skills and attention to detail.
• Strong ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and proactive follow-through.
• Comfortable working with numbers, pricing, invoices, and purchase orders.
• Proficiency in Microsoft Excel and Microsoft Office.
• Ability to work in a fast-paced, collaborative environment.

Preferred Qualifications

• Experience working for an interior design firm, architecture firm, or luxury residential builder.
• Experience using Studio Designer or similar interior design software.
• Familiarity with purchasing, vendor management, freight coordination, or project accounting.
• Understanding of luxury furnishings, custom furniture, lighting, textiles, and finishes.
• Experience coordinating installations or logistics.

What We're Looking For

The ideal candidate is someone who loves organization, enjoys creating order from complexity, and takes ownership of every detail. They are proactive, dependable, and find satisfaction in making sure projects run seamlessly behind the scenes.

They communicate well, anticipate problems before they happen, and genuinely enjoy supporting a collaborative, design-driven team.

Most importantly, we're looking for someone who wants to grow. This role is designed to evolve into independently managing the operations side of luxury residential design projects from beginning to end.

What We Offer

• Opportunity to work on nationally recognized luxury residential projects.
• Collaborative, design-focused studio environment.
• Exposure to leading designers, artisans, and manufacturers.
• Significant opportunities for professional growth and advancement.
• Long-term career path within a respected luxury design firm.
• Competitive compensation and benefits package.

Why Marie Flanigan Interiors

At MFI, we believe extraordinary design depends on extraordinary execution. Behind every beautiful room is a team of dedicated professionals who ensure every detail is thoughtfully coordinated and flawlessly delivered.

If you're passionate about organization, operations, and bringing exceptional design to life, we'd love to hear from you.