Operations Coordinator

University-of-Hawaii-System; Honolulu (HI); On-site; USD 60,000 - 90,000; Full time

Job summary

University of Hawaii is seeking an Operations Coordinator in Honolulu to support the Center on Disability Studies within the College of Education. The role begins October 2026 with renewal contingent on funds and performance, and involves extensive coordination across staff, fiscal management, and outreach activities.

You will supervise student assistants, assist in program operations, and ensure compliance with UH and funding guidelines while coordinating meetings, events, and procurement

Qualifications

• Bachelor’s degree in business administration or related field with 3 years of relevant experience.
• Knowledge of federal/state laws, procurement, and fiscal administration for federally funded projects.
• Ability to manage multiple priorities and collaborate with internal and external partners.

Responsibilities

• Supervise and coordinate student assistants and support staff.
• Develop and coordinate program operational plans and controls.
• Plan and coordinate outreach and marketing with partners to recruit participants.
• Provide administrative, fiscal, and program-management analysis support.
• Process procurement and fiscal transactions in compliance with rules.
• Maintain project budgets and prepare financial reports with fiscal staff.
• Coordinate meetings, events, and facility use.
• Support project events at sites, including neighbor islands, and occasional evenings/weekends.
• Stay current with University policies and state/federal requirements.
• Prepare reports and assist in grant budget preparation.

Skills

Administration

Budgeting

Project coordination

Supervisory experience

Communication

Travel responsibilities

Education

Bachelor's degree in business administration or related field

Tools

Kuali

MyGrant

Job description

Operations Coordinator (0097731T) | University of Hawai'i page has loaded.

2026-01982

Department

University of Hawai'i at Manoa - College of Education - Center on Disability Studies

09/14/2026

Closing Date

9/28/2026 11:59 PM Hawaii

Position Number:

0097731T

Description

Title: Operations Coordinator

Position Number: 097731T

Hiring Unit: College of Education, Center on Disability Studies

Other Conditions: Extramural funds. Appointment to begin October 2026 or soon thereafter. Renewal contingent upon satisfactory performance, project needs, and availability of funds.

Duties and Responsibilities

• *Supervises and supports student assistants, casual hires, and other support staff by coordinating assignments, monitoring timelines, facilitating communication, and ensuring accountability and alignment with project goals.
• *Participates in the formulation of program operational plans, including writing of internal program controls.
• *Plans, develops, implements, and coordinates outreach and marketing strategies with community and school partners to recruit program participants and enhance program outcomes.
• *Provides administrative, fiscal, and program management analysis support to project faculty, staff, and personnel.
• *Reviews, authorizes, and processes procurement and fiscal transactions, including equipment, supplies, vendor bids, purchase orders, payments, travel, contracts, stipends, and related activities in compliance with agency and University rules and regulations.
• *Maintains project budget and expenditure records; prepares financial spreadsheets, reconciliations, invoices, and reports in coordination with ORS, RCUH, and fiscal staff; and ensures fiscal documentation complies with funding agency, federal project, state contract, and University requirements.
• *Coordinates meetings, conferences, workshops, trainings, project events, and facility use, including agendas, registration, materials preparation, and stakeholder coordination.
• *Supports project events at school and/or project sites, including neighbor island sites, by assisting with setup and cleanup, and working occasional evenings or weekends as needed.
• *Keeps abreast of current University policies, procedures, regulations, directives, and State and Federal statutory requirements, including Hawaii Revised Statutes, Hawaii Administrative Rules, Federal Acquisition Regulations, federal project requirements, and state contract requirements.
• *Prepares and edits reports, agendas, letters, and complex documents, such as quarterly reports that require specific formatting; gathers, interprets, and analyzes terminology and research for project requirements.
• *Assists in the preparation of grant applications by formulating budgets, proofreading budget narratives, and working with the CDS Fiscal Authority or designee to ensure MyGrant submission is timely and accurate.
• *Establishes and maintains databases, records, and files for associated programs and projects.
• *Performs other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration/management, fiscal administration, program operations, grants/contracts administration, and/or administrative work; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of business administration, fiscal administration, program operations, and/or grants/contracts administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business administration, fiscal administration, program operations, and/or grants/contracts administration.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, spreadsheet, database, virtual meeting, and other commonly used administrative software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Experience with higher education financial, procurement, or administrative systems, such as Kuali, and knowledge of fiscal, reporting, and compliance requirements for federally funded projects and state contracts.
• Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawai'i Driver's license (Class 3), comparable driver's license, or other means of transportation that meets position needs.
• Ability to manage multiple priorities, organize workload, meet deadlines, and perform effectively in a high-paced environment.
• Ability to exercise tact, diplomacy, initiative, confidentiality, and sound judgment when working with project personnel, school/community partners, and sensitive information.

Desirable Qualifications

• Possession of a master's degree in Business Administration or related field.
• Experience working with persons with disabilities.
• Experience working in an academic, research, or higher education institution supporting federal projects, state contracts, grant-funded programs, or university-based project operations.
• Experience with RCUH electronic financial systems, UH administrative systems, MyGrant, travel, procurement, contracts, stipends, direct payments, personnel processing, or related University administrative processes.
• Proficient in the use of Microsoft Office software (e.g., Word, Excel, Power Point), virtual meeting software (e.g., Zoom Microsoft Teams, Google Meet), and eSignature software (e.g., Adobe, DocuSign)

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Department University of Hawai'i at Manoa - College of Education - Center on Disability Studies Address 1410 Lower Campus Road, #171 F
Honolulu, Hawaii, 96826