Administrative Officer (Population Sciences in the Pacific) - (0097300T)

University of Hawaii System; Honolulu (HI); On-site; USD 62,000 - 75,000; Full time

Job summary

The University of Hawaii seeks an Administrative Officer for Population Sciences in the Pacific at the UH Cancer Center in Honolulu. You will oversee administrative operations, coordinate extramural grant proposals, manage time-sensitive reports, and liaise with vendors and HR to support recruitment and budgeting across program funds.

Applicants should have a business/finance background and strong organizational skills to handle multiple projects, procurement, and payroll processes while

Qualifications

• Bachelor degree in Business Administration, Management, Accounting, Finance or related field.
• Experience in office administration, finance and accounting functions.
• Ability to handle recruitment and HR coordination with vendors.
• Knowledge of federal and state HR and procurement policies.

Responsibilities

• Serve as administrative officer for Population Sciences in the Pacific program.
• Coordinate extramural grant proposals and federal electronic submissions.
• Monitor time-sensitive reports and reconcile financial information.
• Liaise with vendors on quotes, terms, conditions and pricing.
• Coordinate recruitment requests, interviews, visas and timesheet approvals.
• Prepare and monitor expenditure reports including UH/RCUH requisitions and AFPs.
• Maintain filing systems for grant documents and program records.
• Schedule meetings and communicate with team members.
• Track office supplies and reorder as needed.
• Resolve operational matters per policies and directives.
• Potentially supervise lower-rank staff or student workers.
• Support budget projections and faculty funding monitoring with Fiscal Office.
• Assist PIs with grant management, forecasts and internal/external funding.

Skills

Office administration

Finance & accounting

Recruitment support

Education

Bachelors in Business Administration, Management, Accounting, Finance

Tools

Word processing

Spreadsheet software

Job description

Description

Title: Administrative Officer (Population Sciences in the Pacific) - (0097300T)
Position Number: 0097300T
Hiring Unit: RES & DEAN OF GRAD DIV, CANCER CT HI, CANCER CT HI
Location: Honolulu, Kaka'ako, Hawai'i
Date Posted: September 16, 2026
Closing Date: September 28, 2026 at 11:59 P.M.
Band: B
Salary: salary schedules and placement information
Additional Salary Information: PBB, minimum $5,640/month
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary

Duties and Responsibilities

• *Serves as administrative officer for the Population Sciences in the Pacific program of the UH Cancer Center.
• *Coordinates the preparation of extramural grant proposals, including federal electronic grants for submission to the Fiscal Office for processing.
• *Monitors receipt of time sensitive reports such as Pcard transaction logs. Reviews, analyzes and reconciles information reported.
• *Liaises with vendors on quotes, terms and conditions, product substitutes, prices, discounts, availability, shipment, etc.
• *Serves as the contact for personnel actions & initiates processing of recruitment requests, creating job descriptions, coordinating interviews of applicants, timesheet posting/approvals, visa processing, etc. in coordination with the Center and Research Corporation of the University of Hawai'i (RCUH) HR.
• *Prepares and/or monitors expenditure reports to ensure accuracy and completeness of documents including but not limited to UH & RCUH requisitions, purchase orders, Authorization for Payment (AFPs), cash reimbursements, travel requests and completions.
• *Receives, reviews, tracks and conducts inventory of filed documents pertaining to grant projects/proposals, payments, procurements, etc., and develops an efficient record and filing system for easy access and retrieval.
• *Coordinates regular meetings/ conferences by planning, scheduling, preparing agenda among others and effectively communicating with team members.
• *Keeps track of office supplies and prepares orders to replenish them as needed.
• *Resolves operational and administrative matters in accordance with current policies, procedures and directives as requested.
• *May serve as a working supervisor for lower rank personnel, student hires and volunteers.
• *Provides assistance in preparing program annual budget projections and personnel and non-payroll expenditures, and in monitoring faculty FTE funding and budgets in coordination with the Fiscal Office.
• *Provides technical and administrative support to Principal Investigators (PIs) as it relates to the overall grant’s management, budget and budget forecasting, overseeing internal and external funding & daily administration of program funds & personnel requirements.
• *Consults with faculty and staff to understand the needs of the program and resolve any questions and/or issues related to the terms and conditions of contracts and awards.
• *Prepares and follows up with purchase order requests and submits online orders as needed.
• *Other duties as assigned.
• *Denotes Essential Functions

Minimum Qualifications

Possession of a baccalaureate degree in Business Administration, Management, Accounting, Finance or related field and three (3) year(s) of progressively responsible professional experience with responsibilities for Office administration, finance and/or accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Considerable working knowledge of principles, practices and techniques in the area of Office administration, finance and/or accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Office administration, finance and/or accounting.

Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Qualifications

Detail oriented with the ability to plan, organize and work on multiple projects and report to multiple people simultaneously.

Able to work independently, make effective timely decisions and meet deadlines in a dynamic and ever-changing environment.

Ability to maintain confidentiality and to use discretion when responding to inquiries.

Demonstrated ability to operate spreadsheet and presentation software.

Desirable Qualifications

Master's degree in Business or related field emphasizing fiscal reconciliation and accounting.

Functional knowledge of UH and RCUH fiscal and personnel administrative policies and procedures and its applicable federal and state laws.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Inquiries: [e-mail]

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employer University of Hawaii

Department University of Hawai'i at Manoa - University of Hawai'i Cancer Center Address 701 Ilalo Street
Honolulu, Hawaii, 96813