Operations Coordinator

Central States Water Resources; Flagstaff (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

Central States Water Resources is seeking an Operations Coordinator to organize day-to-day facilities operations within the assigned zone. You will support site operators and the maintenance team, ensuring smooth workflow and timely execution of work orders.

Responsibilities include coordinating daily operations, monitoring data, scheduling maintenance, and ensuring compliance deadlines are met, while maintaining clear communication with customers and teams.

Qualifications

• Must have High School Diploma or Equivalent.
• Proficient with Microsoft Office Suite; ability to learn field software.
• Ability to learn and effectively use software used in the water and wastewater space.

Responsibilities

• Assist in coordination of the daily operation and workflow.
• Monitor operational data and generate reports to support decision-making.
• Schedule and track maintenance activities to ensure equipment reliability and performance.
• Receive customer work orders and assign to technicians promptly.
• Gather inventory requests from the field for orders.
• Track upcoming deadlines for compliance requirements.
• Ensure hourly timecards are completed by employees at period end.
• Follow up on completion of customer work orders with customers.
• Manage the maintenance schedule to ensure timely completion of maintenance.

Skills

Attention to Detail

Analytical Skills

Communication

Teamwork

Organized

Problem Solving

Decision Making

Ethical

Judgment

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

The Operations Coordinator is an integral role in organizing and coordinating the day-to-day operations of the facilities in their assigned zone. This role also provides support to the site operators and the maintenance team.

Primary Responsibilities

• Assist in coordination of the daily operation and workflow
• Monitor operational data and generate reports to support the decision-making process
• Schedule and track maintenance activities to ensure equipment reliability and performance
• Receive customer work orders from the Office Manager and assign them to the appropriate technicians in a timely manner via Elements
• Gather needed inventory requests from the field for orders
• Track and monitor upcoming deadlines for compliance requirements
• Ensure that hourly timecards are completed by the relevant employees at the end of each pay period
• Follow up on the satisfactory completion of customer work orders with our customers
• Manage the maintenance schedule to ensure the proper maintenance is completed in a timely manner
• All other duties as assigned

Personal Attributes

• Accuracy - Ability to perform work accurately and thoroughly
• Analytical Skills - Ability to use thinking and reasoning to solve a problem
• Attention to Detail - Ability to pay attention to the minute details of a project or task from the beginning to the end of the project/task
• Communication, Oral & Written- Ability to communicate effectively with others using both the spoken/written word
• Decision Making - Ability to make critical decisions while following company procedures
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards
• Judgment -Ability to formulate a sound decision using the available information
• Organized - Possessing the trait of being organized or following a systematic method of performing a task
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Teamwork- Ability to work as part of a team
• Working Under Pressure - Ability to complete assigned tasks in stressful situations

Education/Skills

• High School Diploma or Equivalent
• Intermediate skill with the Microsoft Office Suite of Software
• Ability to learn and effectively use a variety of software used in the water and wastewater space