Operations Coordinator

Kitchen Tune-Up Inc.; Burlington (VT); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

Job summary

Kitchen Tune-Up Inc. in Burlington, VT is seeking a Project & Operations Coordinator to ensure projects are ready, scheduled, and completed efficiently.

You will coordinate schedules with installers, subcontractors, vendors, and customers, maintain the calendar, and prepare project packets and sign-off documents. Responsibilities include purchasing and vendor management, project administration, and providing operational reporting to the owner.

Qualifications

• Coordinate project schedules with installers, subcontractors, vendors, and customers.
• Maintain production calendar and ensure projects stay on schedule.
• Prepare project packets, work orders, change orders, and customer sign-off documents.

Responsibilities

• Coordinate schedules with installers, subcontractors, vendors, and customers.
• Maintain the production calendar to keep projects on track.
• Prepare project packets, work orders, change orders, and sign-off documents.
• Schedule countertop installations, deliveries, and inspections.
• Coordinate permits and third-party services as required.

Job description

Position: Project & Operations Coordinator

Reports to: Operations Manager

Your responsibilities as Project & Operations Coordinator:

Primary Focus:

Ensure projects are ready, scheduled, and completed efficiently.

Project Coordination

• Coordinate project schedules with installers, subcontractors, vendors, and customers.
• Maintain the production calendar and ensure projects stay on schedule.
• Prepare project packets, work orders, change orders, and customer sign-off documents.
• Schedule templates, countertop installations, deliveries, and inspections.
• Coordinate permits and third-party services as required.

Purchasing & Vendor Management

• Monitor lead times and proactively communicate delays.
• Verify incoming deliveries for accuracy and damage.
• Coordinate replacement materials when necessary.
• Manage inventory and local material pickups.

Project Administration

• Maintain accurate project records in ServiceMinder.
• Track project milestones from sold to completed.
• Coordinate punch lists and warranty work.
• Ensure projects are closed promptly and final payments are collected.
• Provide operational reporting to the owner.

Success Measures

• Projects start on schedule.
• Materials arrive before installation.
• Minimal scheduling conflicts.
• Punch lists closed quickly.
• Final payments collected promptly.

Project & Operations Coordinator has complete visibility into every active project

Benefits:

• 401(k) matching
• Health insurance
• Paid time off