Operations Coordinator

PeopleShare by PROMAN; Berlin Township (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

PeopleShare by PROMAN in West Berlin, NJ is seeking a Warehouse Operations Coordinator to support daily operations across departments. The role requires strong administrative, logistics, and vendor-management skills, with experience in QuickBooks Online and purchasing processes.

The successful candidate will manage purchase orders, coordinate shipping/receiving, and provide sales support while maintaining accurate data and timely communication with customers and vendors.

Qualifications

• Experience in operations, logistics, administration, or related coordination.
• Proficiency with QuickBooks Online and Microsoft Office.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication.
• Valid driver's license with a clean driving record.
• Experience with inventory management or shipping/receiving is a plus.

Responsibilities

• Coordinate daily operational activities to ensure smooth workflow across departments.
• Build and maintain relationships with vendors and external partners.
• Create, manage, and track purchase orders in QuickBooks Online.
• Match receipts to purchase orders and resolve discrepancies.
• Receive, process, package, and ship parts for field service engineers.
• Operate a company vehicle for regional pickups and deliveries.
• Assist with expense tracking, reporting, and documentation.
• Provide sales administrative support, including quotes and customer inquiries.
• Respond to customers, vendors, and internal team via phone, email, and in person.
• Prepare reports, analyze data, and provide insights for decisions.
• Maintain the company QMS with Inventory Manager and Director of Laser Technology.
• Perform additional administrative and operational duties as assigned.

Skills

Organizational skills

multitasking

Communication

Vendor management

Attention to detail

Team collaboration

Tools

QuickBooks Online

Microsoft Office Suite

Job description

PeopleShare is seeking a highly organized and proactive Warehouse Operations Coordinator to support daily business operations and ensure efficient workflow across multiple departments in West Berlin, NJ. The ideal candidate will possess strong administrative, logistics, customer service, and vendor management skills, with the ability to manage multiple priorities in a fast-paced environment. Experience with QuickBooks Online, purchasing processes, and operational support is preferred.

Title: Warehouse Operations Coordinator

Location: West Berlin, NJ 08091

Type: Direct Hire

Schedule: Monday-Friday - business hours

Warehouse Operations Coordinator

Key Responsibilities

• Coordinate daily operational activities to ensure smooth and efficient workflow across departments.
• Build, maintain, and strengthen relationships with vendors and external partners.
• Create, manage, and track purchase orders within QuickBooks Online.
• Match receipts to purchase orders and identify, investigate, and resolve discrepancies.
• Receive, process, package, and ship parts to support field service engineers.
• Operate a company vehicle for regional pickups and deliveries of equipment and parts.
• Assist with expense tracking, reporting, and documentation.
• Provide sales administrative support, including preparing quotes, responding to customer inquiries, and following up on orders and service requests.
• Communicate effectively with customers, vendors, and internal team members via phone, email, and in-person interactions.
• Prepare reports, analyze operational data, and provide insights to support business decisions.
• Assist in maintaining the company’s Quality Management System (QMS) in collaboration with the Inventory Manager and Director of Laser Technology.
• Perform additional administrative and operational duties as assigned.

Qualifications

• Previous experience in operations, logistics, administration, purchasing, or a related coordination role.
• Proficiency with QuickBooks Online and Microsoft Office Suite.
• Strong organizational, multitasking, and time-management skills.
• Exceptional attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Valid driver's license with a clean driving record.
• Experience with inventory management, shipping/receiving, or quality systems is a plus.