Operations Coordinator

Health Advocates Network; Addison (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Health Advocates Network, Inc. is seeking an Operations Coordinator to support payroll, onboarding, and compliance workflows. The role focuses on accurate data entry, document management, and ensuring timely processing of processes across the employee lifecycle.

The position emphasizes strong organization, confidentiality, and collaboration with teams while maintaining precise records and improving administrative procedures to support the organization’s healthcare staffing mission.

Qualifications

• High school diploma or equivalent required.
• Associate degree or equivalent relevant work experience preferred.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Previous administrative experience preferred.
• Experience in a healthcare or staffing environment preferred.
• Must be legally authorized to work in the United States.

Responsibilities

• Enter and maintain timesheet data for payroll using the company mobile app.
• Conduct employment reference checks and assist with profile setup as part of pre-submission.
• Collect, organize, and track onboarding and credentialing documents.
• Maintain mammography compliance documentation and related audit materials.
• Coordinate ordering, distribution, and maintenance of dosimetry badges and records.
• Maintain accurate records and support continuous improvement and professional development.
• Provide administrative support throughout recruiting and onboarding processes.

Skills

Strong organizational skills

Attention to detail

Time management

Verbal communication

Written communication

Confidential information handling

Independent work

Problem solving

Learning new systems

Education

High school diploma or equivalent

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Health Advocates Network is seeking a detail-oriented Operations Coordinator to join our team. If you enjoy staying organized, supporting employees, and helping processes run smoothly, we'd love to hear from you.

Who We Are

At Health Advocates Network, you'll be part of a team that makes a meaningful impact in healthcare staffing every day. We're proud to be recognized as a top workplace, including:

• Staffing Industry Analysts' Best Staffing Firm to Work For
• Modern Healthcare's Best Places to Work in Healthcare
• ClearlyRated's Best of Staffing Employee Satisfaction Award (5-Year Designation)

Join a company where your contributions matter and your growth is supported.

Position Overview

The Operations Coordinator provides administrative support across payroll, pre-submission, onboarding, and compliance functions. This role assists with day-to-day operations to support accurate and timely payroll processing, employee onboarding and placements, compliance requirements, and the maintenance of employee records.

Supervisory Responsibilities

• None

Essential Duties and Requirements

• Support payroll processing by entering and maintaining timesheet data received through the company’s mobile application.
• Conduct employment reference checks, document results, and assist with profile setup as part of the pre-submission process.
• Collect, organize, and track required onboarding and credentialing documents for employees completing the onboarding process in the office.
• Gather, track, and maintain mammography compliance documentation, including Mammography Technologist certification records, monthly reporting, regulatory requirements, and audit materials.
• Coordinate the ordering, distribution, and maintenance of dosimetry badges and related records.
• Maintain accurate records and demonstrate a commitment to continuous improvement, professional development, and career advancement.
• Provide additional administrative support throughout the recruiting and onboarding process, as needed.

Knowledge, Skills & Abilities

• Strong computer skills and the ability to learn and navigate new systems and software.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to interact professionally with employees and internal team members.
• Ability to handle confidential information with discretion, integrity, and professionalism.
• Ability to work independently while also contributing effectively as part of a team.
• Strong problem-solving skills and the ability to recognize when issues need to be addressed or escalated.
• Dependable, adaptable, and motivated, with a willingness to take on additional responsibilities as business needs arise.
• Demonstrate a commitment to continuous learning, professional development, and supporting the overall success of the company.

Education and Experience Criteria

• High school diploma or equivalent required.
• Associate degree or equivalent relevant work experience preferred.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Previous administrative experience preferred.
• Experience in a healthcare or staffing environment preferred.
• Must be legally authorized to work in the United States.

Physical Requirements

• Must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside an office environment.
• Must be able to lift 15 pounds at a time.
• Constantly operates a computer and other office productivity machinery.
• Frequently communicate with internal and external clients via phone, email, and video conferencing. Must be able to exchange accurate information in these situations.