Operations & Compliance Coordinator - Fire & Life Safety

Relay Fire and Safety; Massapequa (NY); Vor Ort; USD 55.000 - 65.000; Vollzeit

Benefits dieser Stelle

Comprehensive medical plan options

Dental and vision coverage

401(k) with company match

Generous paid time off

Paid holidays

Career growth opportunities

A growing company expanding into new市场

Zusammenfassung

Relay Fire & Safety in Massapequa, NY is seeking an organized Operations & Compliance Coordinator to help keep our fire and life safety services running smoothly across Long Island and NYC. You will coordinate FDNY inspections, resolve violations, and maintain accurate compliance records while supporting daily field operations and customer accounts.

Experience in fire protection is a plus, but not required; strong admin and coordination skills are essential.

Qualifikationen

• 2+ years in operations, admin, compliance, scheduling, or office support.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.

Aufgaben

• Schedule and coordinate FDNY inspections, testing, and related appointments.
• Track and document inspections and compliance activities.
• Help manage violations and summonses and keep records up to date.
• Review field work for quality and regulatory compliance.
• Support daily field operations and coordination with technicians.

Kenntnisse

Organizational skills

Attention to detail

Time-management

Written and verbal communication

Driver's license

Tools

Microsoft Office

Jobbeschreibung

Operations & Compliance Coordinator

Relay Fire & Safety | Massapequa, NY

Help Keep a Fast-Moving Fire & Life Safety Operation Running Smoothly

Relay Fire & Safety is growing, and we're looking for an Operations & Compliance Coordinator to join our team in Massapequa, NY.

If you're the person who keeps track of the details, follows up before someone has to ask, and somehow manages five moving pieces without dropping any of them, you may be exactly who we're looking for.

This is a hands-on operations role supporting our fire and life safety business across Long Island and the New York City market. You'll play an important part in coordinating FDNY inspections and testing, resolving violations and summonses, reviewing completed field work for quality and compliance, and keeping day-to-day operations organized and moving forward.

Experience in fire protection is a plus, but not required. We're equally interested in candidates coming from construction, field service, facilities, mechanical/electrical services, or another fast-paced service environment who know how to get things done.

What You'll Do

FDNY & Compliance Coordination

• Schedule and coordinate FDNY inspections, testing, and related appointments
• Confirm, track, and document scheduled inspections and compliance activities
• Help manage and resolve violations and summonses
• Maintain accurate compliance records and follow up on outstanding items
• Help ensure customer accounts and projects remain in good standing

Quality & Field Operations Support

• Perform daily quality checks on completed technician work
• Review documentation for accuracy, completeness, and compliance
• Help ensure completed jobs meet company and regulatory requirements
• Communicate with technicians and operations team members to resolve missing or incomplete information
• Support efficient day-to-day field operations

Operations & Workflow Coordination

• Coordinate daily office and operational activities
• Track multiple priorities, deadlines, appointments, and outstanding action items
• Identify potential bottlenecks and proactively follow up to keep work moving
• Support leadership and other departments with operational needs and special projects

Administrative Support

• Prepare reports and maintain accurate digital and physical records
• Manage email, phone, mail, and other business communications
• Maintain organized documentation and files
• Help maintain an efficient and professional office environment
• Track and replenish office supplies as needed

What We're Looking For

We're looking for someone who is organized, proactive, detail-oriented, and comfortable working in a fast-paced environment.

You should be someone who can look at a list of competing priorities, figure out what needs attention first, and keep everyone informed along the way.

Preferred qualifications

• 2+ years of experience in an operations, administrative, compliance, scheduling, service coordination, or office support role
• Strong organizational and time-management skills
• Excellent attention to detail and commitment to accuracy
• Ability to manage multiple deadlines and changing priorities
• Strong written and verbal communication skills
• Confidence communicating with customers, technicians, leadership, and outside agencies
• Strong Microsoft Office skills
• Comfortable learning new software and technology
• Ability to work effectively in a high-pressure, deadline-driven environment
• Valid driver's license

Even better if you have experience with:

• FDNY processes, inspections, violations, or compliance
• Fire protection or fire & life safety
• Construction or specialty contracting
• HVAC, electrical, plumbing, security, or other field-service businesses
• Service scheduling or technician coordination

Why Join Relay?

At Relay Fire & Safety, our mission is simple: make the world a safer place. We provide fire and life safety solutions designed to protect people, businesses, and property—and we're continuing to grow.

You'll join a company that believes in creating a workplace employees are proud of, attracting and retaining great people, and being a trusted partner to our customers.

We offer:

• Comprehensive medical plan options
• Dental and vision coverage
• 401(k) with company match
• Generous paid time off
• Paid holidays
• Career growth opportunities
• A growing company expanding into new markets, products, and services

Ready to Join Us?

If you're an organized problem solver who thrives on keeping people, schedules, documentation, and deadlines moving in the right direction, we'd love to hear from you.

Base salary DOE $55-65k annually.