Operations & Communications Administrator

University of Minnesota; Minneapolis (MN); On-site; USD 57,000 - 60,000; Full time

Job summary

The University of Minnesota seeks an Administrative Assistant to support operations at the Rosemount ROC and SPRF. This role provides critical administrative, communications, and staff-management support across multiple facilities, coordinating events, purchases, and information systems.

The position collaborates with CFANS HR and other stakeholders to interpret policies, improve processes, and ensure inclusive, efficient operations.

Qualifications

• BA/BS in office administration or equivalent (or combination of related education and work experience).
• Detail-oriented with ability to manage workflow and meet deadlines.
• Excellent communication across levels including phone, email, and social media.
• Commitment to inclusive practices and equity.
• Ability to collaborate and problem-solve with others.
• Demonstrated multitasking and ability to manage competing assignments.
• Experience working with diverse groups and communities.

Responsibilities

• Provide administrative support for the director of operations and staff at Rosemount ROC and SPRF.
• Represent Rosemount ROC and liaise with public, commodity, industry, and private groups; respond in directors absence.
• Coordinate meetings/events; prepare agendas, logistics, and notes; manage mailing lists and records.
• Track Advisory Committee terms, nominations, and communications.
• Procure supplies and manage invoices; handle procurement processes.
• Assist with special projects and equity training implementations.
• Supervise cleaning services or contracted vendors; manage space use agreements.
• Maintain digital databases and documentation for operations.

Skills

Detail‑oriented

Workflow management

Meeting deadlines

Communication skills

Inclusive practices

Collaborative

Education

BA/BS in office administration or related

Tools

PeopleSoft

Job description

The University of Minnesota seeks an Administrative Assistant to support operations at the Rosemount ROC and SPRF. This role provides critical administrative, communications, and staff-management support across multiple facilities, coordinating events, purchases, and information systems.

The position collaborates with CFANS HR and other stakeholders to interpret policies, improve processes, and ensure inclusive, efficient operations.