Operations Associate — Drive Projects (NYC Onsite) + Equity

Taxo.ai, Inc.; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health coverage

Equity 0.02%-0.05%

Job summary

Taxo.ai, Inc. is seeking an Operations Associate in New York City, in-office. You will work closely with leadership to keep day-to-day operations running smoothly, handling coordination, admin support, and defined projects with clear outcomes and deadlines.

You will organize priorities, schedule meetings, prepare materials, research questions, and help with recruiting coordination and onboarding. Strong organization, communication, discretion, and a practical, adaptable mindset are essential.

Qualifications

• Strong organizational skills with the ability to juggle multiple priorities.
• Clear written and verbal communication across teams.
• Discretion and care when handling confidential information.
• Resourcefulness and ability to turn open-ended tasks into actionable work.
• Comfort with documents, calendars, and collaboration tools.
• Adaptable approach and willingness to handle both detail work and broader projects.
• Bonus if you have operations, project coordination, or startup experience; thoughtful use of automation/AI tools.

Responsibilities

• Organize priorities with leadership, track commitments, and define project ownership, deadlines, and deliverables.
• Provide daily coordination and administrative support: schedule meetings, prepare materials, capture decisions, and follow up.
• Research questions, compare options, and summarize findings to support decisions.
• Support company operations: recruiting coordination, onboarding, vendor administration, and evolving priorities.
• Prepare and maintain documents, presentations, spreadsheets, and project trackers.
• Coordinate with colleagues and external contacts, flag blockers early, and improve recurring processes.

Skills

The Organizer

The Communicator

The Trusted Partner

The Problem Solver

The Practical Operator

The Adaptable Teammate

Bonus: Startup experience

Job description

Taxo.ai, Inc. is seeking an Operations Associate in New York City, in-office. You will work closely with leadership to keep day-to-day operations running smoothly, handling coordination, admin support, and defined projects with clear outcomes and deadlines.

You will organize priorities, schedule meetings, prepare materials, research questions, and help with recruiting coordination and onboarding. Strong organization, communication, discretion, and a practical, adaptable mindset are essential.