Executive Assistant

AppleOne Employment Services; Columbia (SC); On-site; USD 45,000 - 48,000; Full time

Job summary

AppleOne Employment Services is seeking an Executive Assistant in Columbia, SC to support the President and development team. You will organize schedules, manage documents, and handle financials using Excel and QuickBooks, ensuring deadlines are met with accuracy.

This direct-hire role offers direct visibility with senior leadership, a stable professional environment, and the chance to be the trusted right hand for a fast-moving real estate development team near Columbia's amenities.

Qualifications

• 3 to 5 years of administrative, executive support, or closely related office experience.
• Strong proficiency in Microsoft Word and Microsoft Excel.
• Experience with QuickBooks for data entry or tracking is helpful.
• Exceptional organization and attention to detail.
• Ability to manage multiple priorities with urgency.

Responsibilities

• Provide executive-level administrative support to the President and development team.
• Prepare, organize, maintain, and update documents, spreadsheets, reports, files, and business records.
• Assist with tracking budgets, expenses, P&Ls, and other financial information using Excel and QuickBooks.
• Manage multiple requests and shifting priorities with professionalism and follow-through.
• Communicate with internal team members, vendors, contractors, and business contacts to gather information.
• Handle confidential and business-sensitive information with accuracy and discretion.

Skills

Executive support

Budget tracking

Data entry

Vendor communication

Microsoft Word

Microsoft Excel

Tools

QuickBooks

Job description

Job Summary

A well-established real estate development company in Columbia, SC is seeking an organized, proactive Executive Assistant to provide direct support to the President and development team. This is a high-impact Executive Assistant role for someone who takes ownership, keeps details organized, and helps busy leaders stay focused and productive.

This opportunity offers direct visibility with senior leadership, a stable professional office environment, and the chance to be a trusted right hand to a fast-moving real estate development team. The ideal candidate will enjoy keeping schedules, documents, spreadsheets, financial information, and administrative priorities organized and moving forward.

The office is located in a desirable Columbia area near shopping, restaurants, coffee shops, and other local amenities. This role is a strong fit for someone who values accuracy, urgency, teamwork, and the satisfaction of making sure nothing falls through the cracks.

Key Responsibilities

• Provide direct administrative, organizational, and operational support to the President and development team.
• Prepare, organize, maintain, and update documents, spreadsheets, reports, files, and business records.
• Assist with tracking budgets, expenses, P&Ls, and other financial information using Microsoft Excel and QuickBooks.
• Manage multiple requests and shifting priorities with professionalism, urgency, and strong follow-through.
• Communicate with internal team members, vendors, contractors, and business contacts to gather information and keep items moving.
• Handle confidential and business-sensitive information with accuracy, discretion, and professionalism.

Compensation and Benefits

• Compensation: $45,000 to $48,000 per year.
• Benefits: No benefits offered.
• Location: Columbia, SC.
• Job Type: Direct Hire.

Required Qualifications and Skills

• Provide executive-level administrative support to the President and development team.
• Manage documents, spreadsheets, records, data entry, and administrative follow-up.
• Assist with financial tracking, budget information, expense details, and P&L organization.
• Coordinate communication and follow-up with internal and external business contacts.
• 3 to 5 years of administrative, executive support, or closely related office experience.
• Strong proficiency in Microsoft Word and Microsoft Excel.
• Experience working with spreadsheets, data organization, reports, and business records.
• Comfort working with numbers, budgets, expenses, and financial information.
• QuickBooks experience for data entry or information tracking is helpful.
• Exceptional organization, attention to detail, and accuracy.
• Strong sense of urgency with a dependable, get-it-done approach.
• Professional communication skills and confidence following up with others.
• Ability to manage multiple priorities without becoming overwhelmed.
• Proactive mindset with the ability to anticipate needs and take initiative.

Preferred Qualifications

• Experience supporting an executive, owner, president, or senior leadership team.
• Prior experience in real estate, property management, construction, development, or a related business environment.
• QuickBooks experience for data entry, tracking, or basic reporting.
• Familiarity with budgets, expenses, P&Ls, vendor communication, and project-related documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.