Operations Associate

ARTISTRY WEALTH, LLC; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

ARTISTRY WEALTH, LLC in Indianapolis is seeking a detail-oriented Operations Assistant to work closely with the Director of Operations on a wide range of responsibilities.

You will coordinate projects, help manage workflows and procedures, assist with onboarding, recruiting, and HR-related tasks, and prepare reports and communications. The ideal candidate is organized, proactive, able to multitask, and thrives in a collaborative environment.

Qualifications

• Exceptional organization and attention to detail.
• Strong follow-through to ensure tasks are completed.
• Ability to prioritize multiple tasks simultaneously.
• A quick learner of new technology.
• Professional communication with employees, vendors, and candidates.
• Ability to work independently and as part of a team.
• Comfort with handling confidential information.

Responsibilities

• Coordinate operational projects through to completion.
• Help manage internal workflows, processes, and procedures.
• Assist with employee onboarding, training, and HR tasks.
• Support recruiting efforts and interview coordination.
• Maintain and improve internal documentation and SOPs.
• Track projects, deadlines, and outstanding items.
• Assist with technology and vendor coordination.
• Prepare reports, spreadsheets, presentations, and internal communications.
• Organize meetings and training sessions.
• Identify inefficiencies and develop better processes.
• Handle confidential information appropriately.
• Take on new projects as the firm grows.

Skills

Exceptional organization

Detail-oriented

Follow-through

Multitasking

Learn new technology quickly

Professional communication

Team collaboration

Confidential information handling

Tools

Microsoft Office

Job description

Description

You will work closely with the Director of Operations on a wide variety of responsibilities, including:

• Coordinating operational projects and following them through to completion


• Helping manage internal workflows, processes, and procedures


• Assisting with employee onboarding, training, and other HR-related functions


• Supporting recruiting efforts, including job postings, candidate communication, and interview coordination


• Maintaining and improving internal documentation and standard operating procedures


• Tracking projects, deadlines, follow-ups, and outstanding items


• Assisting with technology and vendor coordination


• Preparing reports, spreadsheets, presentations, and internal communications


• Helping organize meetings, training sessions, and company initiatives


• Identifying inefficiencies and helping develop better ways to get things done


• Handling confidential employee, client, and company information appropriately


• Taking on new projects as the firm continues to grow

Requirements

You may be a great fit if you:

• Are exceptionally organized and detail-oriented


• Naturally follow up and make sure things actually get finished


• Can prioritize when several things need attention at once


• Learn new technology quickly


• Are comfortable figuring things out instead of waiting for step-by-step instructions


• Communicate professionally and confidently with employees, advisors, vendors, and candidates


• Notice problems and bring potential solutions—not just questions


• Can work independently while also being part of a collaborative team


• Understand that sometimes the smallest details matter


• Enjoy creating order out of chaos

Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint, are important. Experience in financial services, operations, human resources, project coordination, or professional services is helpful but not required for the right person.