Operations Associate

California ChangeLawyers; California; Remote; USD 60,000 - 75,000; Full time

Job summary

California ChangeLawyers is seeking an Operations Associate to lead the day-to-day operations of the Immigration Legal Fellowship Program and support organizational workflows. The role blends programmatic support, administration, and stakeholder outreach to advance the organization's mission.

The ideal candidate is highly organized, proactive, and comfortable in a completely remote, mission-driven nonprofit environment.

Qualifications

• 1–3 years nonprofit program operations or related field.
• Strong organizational and project management with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and be a self-starter.
• Comfortable in a fully remote team environment.
• Familiarity with Google Workspace, Zoom, and CRM/grant databases preferred.
• Experience with social media and professional networks (e.g., LinkedIn) is a plus.

Responsibilities

• Coordinate Immigration Legal Fellowship Program including hiring, capacity building and training calendar.
• Participate in fellowship meetings with coordinating orgs, funders, and stakeholders.
• Ensure successful implementation of all fellowship convenings.
• Support grantmaking processes such as preparing agreements and tracking deliverables.
• Provide general administrative support and maintain program records.
• Deliver scheduling and administrative support across the organization and coordinate events.
• Assist with office management and outreach efforts as capacity allows.

Skills

Organizational skills

Project management

Written and verbal communication

Multi-priority management

Remote team collaboration

Interpersonal skills

Google Workspace / Zoom

CRM / grant databases

Social media knowledge

Tools

Google Workspace

Zoom

CRM / Grant databases

Job description

This position is being funded by a project grant that ends July 2029. The role may not continue after July 2029 if additional funds are not raised.

Position Summary

The Operations Associate is a key member of the team responsible for leading the execution and day-to-day operations of the Immigration Legal Fellowship Program while supporting broader organizational and grantmaking workflows. This role blends programmatic support, operational excellence, administrative coordination, and stakeholder outreach to advance ChangeLawyers' mission and strengthen community engagement

The ideal candidate is highly organized, detail-oriented, and proactive, with an interest in nonprofit programs, operations, and legal community engagement.

Essential Duties and Key Responsibilities

Immigration Legal Fellowship Program (75%)

• Coordinate Immigration Legal Fellowship Program including process for hiring fellows, capacity building and professional development initiatives, and creating and implementing monthly training calendar
• Participate in all fellowship related meetings with other coordinating organizations, funders, and other stakeholders
• Ensure successful implementation of all fellowship convenings

Operations Support (15%)

• Support the Program Manager across core programs and initiatives, including the Next Gen Scholars Program, Legal Empowerment Fund, and Legal Aid Grants by providing programmatic, operational and administrative support, including:
• Assisting with grantmaking processes such as preparing grant agreements and tracking deliverables, distribution, and documentation
• Providing general administrative support for all programs and grants and assisting with maintaining accurate program records and internal systems as needed

Organizational Support (10%)

• Deliver comprehensive scheduling and administrative support across the organization, facilitating effective coordination of meetings, calendars, and operational activities
• As needed and as capacity allows, support general office management and administrative needs, including but not limited to:
• Maintain organizational systems and accounts (digital and physical)
• Assist with operational workflows to ensure efficiency across teams like managing team scheduling
• Serve as company culture holder coordinating events like lunch & learns and team gatherings and supporting team culture initiatives
• Manage incoming mail, including sorting, responding, and depositing checks
• Supporting organization outreach efforts, stakeholder engagement, and relationship management as needed

Required Qualifications

• 1–3 years of experience in nonprofit program operations, administration, or related field (or equivalent experience) and strong interest in philanthropy, nonprofit, and/or legalprograms
• Strong organizational and project management skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and is self-starter with the ability to anticipate needs and solve problems proactively
• Comfortable working in a small, dynamic, completely remote team environment
• Strong interpersonal skills and a collaborative mindset
• Familiarity with Google Workspace, Zoom, and experience with CRM or grant database platforms is preferred
• Experience with social media and professional platforms (e.g., LinkedIn) is a plus

Work Environment & Physical Demands

Location: Remote (open to candidates throughout and only in California). Periodic travel may be required for organization retreats and events (approximately 3-5x a year). Reasonable accommodations will be provided to ensure accessibility.

Benefits include 100% of employee cost and 50% of qualified dependents' cost of health, vision, dental; life insurance; 401(k) retirement plan with nonelective employer contribution; generous paid time off including 24 hours of volunteer time and yearly winter break.