Program Associate

Roy and Patricia Disney Family Foundation; Los Angeles (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Roy and Patricia Disney Family Foundation in Los Angeles, CA is seeking a Program Associate to provide administrative, communications, and grants management support within a small team. The role involves assisting with board materials for up to 8 meetings per year and coordinating travel, meetings, and time-sensitive projects.

Ideal candidates are self-starters who are well-organized, discreet, and capable of learning new systems quickly.

Qualifications

• Bachelor’s degree or equivalent education/experience in administrative or related fields.
• Strong organizational and project management skills with a proven track record of meeting deadlines.
• Excellent verbal and written communication, ability to draft/edit letters and reports.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office and ability to learn new systems quickly.

Responsibilities

• Provide administrative, communications, and grants management support.
• Assist with preparing board-facing materials for up to 8 meetings per year.
• Coordinate travel, conference registrations, and meeting logistics for board members.
• Draft and edit letters, reports, and other documents; prepare meeting agendas and minutes.
• Lead ad hoc research and analysis projects as needed.

Skills

Organizational skills

Project management

Multi-tasking

Interpersonal skills

Communication

Confidentiality

Technical proficiency

Judgment

Education/Experience

Philanthropy Interest

Education

Bachelor’s degree or equivalent education/experience

Tools

Microsoft Office

Job description

The Program Associate will work closely with our small team, providing administrative, communications, and grants management support. In addition, they will work closely with RPDFF board members and assist with preparing board-facing materials for up to 8 meetings per year. We seek an individual who is a self-starter, adaptable, well-organized, paying specific attention to details, and can manage multiple time-sensitive projects.

While this position has administrative aspects, the Program Associate will also observe all stages of grantmaking, attend board meetings and conferences, and assist with managing grantee relationships. We believe this is an ideal opportunity for an individual interested in learning more about trust-based philanthropy with a focus on social justice and the Foundation’s core funding areas. The Foundation also strongly believes in the professional development of all staff and will provide opportunities to attend conferences, applicable fellowships, and other skill-building opportunities.

General Administrative Support:

• Manage travel, conference registrations, and other arrangements for board members.
• Provide support for strategy discussions and grant evaluations.
• Draft and edit letters, reports, and other documents.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for meetings, including room set-up and catering.
• Ensure team deadlines are met and able to adapt to changing priorities.
• Create and maintain filing systems.
• Provide other support, as needed, for priority projects.
• Lead ad hoc research and analysis projects.

Skills and Experience:

• Organizational and Project Management: Strong organizational and project management skills with a proven track record of meeting deadlines consistently.
• Multi-tasking: Ability to handle multiple tasks independently and manage time-sensitive projects effectively.
• Interpersonal and Collaborative Skills: Strong interpersonal and collaborative skills, with a collegial spirit in sharing ideas and receiving constructive feedback.
• Communication: Excellent verbal and written communication skills, capable of drafting and editing letters, reports, and other documents.
• Confidentiality: Able to maintain confidentiality and handle sensitive information with discretion.
• Technical Proficiency: Strong computer skills, with proficiency in Microsoft Office and demonstrated ability to learn and understand new systems and processes quickly.
• Judgment and Flexibility: Sound judgment, flexibility, good humor, and initiative.
• Education and Experience: Bachelor’s degree or equivalent education and work experience in administrative or related functions.
• Interest in Philanthropy and Social Justice: Demonstrated interest in philanthropy, social justice, and effective nonprofit practices; experience in these areas is a plus.

LOCATION:

The position is based in Los Angeles, CA. Due to the pandemic, we are currently operating in a hybrid capacity, with staff members coming into the office at least once a week. The position requires some travel for site visits, board retreats, and conferences.