Operations and Analytics Coordinator — Oakland

Movement Legal; Oakland (CA); Hybrid; USD 54,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurance

$500 HSA employer contribution

401(k) with 8% employer contribution

Job summary

Movement Legal in Oakland, CA seeks an Operations and Analytics Coordinator to oversee finances, data collection, and administrative operations. The role works with the Executive Director, accountant and HR team to ensure smooth operations and robust data analysis for advocacy and program efficiency.

Ideal candidates will have a Bachelor's degree in social sciences, strong Excel data skills, and a commitment to social justice work. 36 hours weekly, full-time exempt with comprehensive benefits.

Qualifications

• Bachelor’s Degree in the social sciences (sociology, economics, political sciences, statistics or related field).
• Experience manipulating quantitative data using Excel and problem-solving financials and data.
• Passion for social justice work.

Responsibilities

• Financial Management: manage expense tracking, invoicing for grants, budgeting and records of policies.
• Grant Application & Reporting: lead grant applications and invoicing for contracts.
• Data Management: ensure uniform data collection and produce grant/policy reports.
• Administrative and General Operations: manage HR-related records and vendor relations.

Job description

The California Center for Movement Legal Services provides legal services in the pursuit of improving the lives of California's traditionally underserved residents, including communities of color, low-income and working families, and undocumented people, by carrying out legal work that fosters relationships with community organizers. Movement Legal provides essential legal services to tenants across the State; our Oakland-based team focuses on policy and affirmative litigation, while our Los Angeles team provides eviction defense services.

TITLE: Operations and Analytics Coordinator

SALARY: $54-58k or commensurate with experience

HOURS: 36 hours per week

LOCATION: Oakland, CA

CLASSIFICATION: Full-Time Exempt

BENEFITS: Medical, dental, vision and life insurance and $500 employer contribution to a health savings account; retirement 401(k) program with 8% employer contribution

REQUIREMENTS:

• Bachelor’s Degree in the social sciences (sociology, economics, political sciences, statistics or related field)
• Passion for social justice work
• Experience manipulating quantitative data using Excel. Ability to efficiently problem-solve issues regarding financials and quantitative data.

PREFERRED SKILLS:

• Experience working with or as a community organizer.
• Familiarity with California non-profit sector and funding landscape.
• Experience using legal servers (Clio, Legal Server…).

JOB DESCRIPTION: The Operations and Analytics Coordinator is a key pillar of the organization. In collaboration with the Executive Director, accountant and HR team, they ensure operations run smoothly. In collaboration with litigation staff and the Development Coordinator, they oversee the organization’s data collection process. Ideal candidates demonstrate a strong ability to think through quantitative issues, take the lead when problem-solving, while continuously communicating with other team-members.

DUTIES:

Financial Management

• Manage expense tracking for the organization (receipt collection, check and deposit tracking, subscription tracking…)
• Coordinate with accountant on general accounting, invoicing for grants, expense tracking.
• Assist Executive Director on budget creation and financial projections.
• Maintain records of organization’s financial policies.

Grant Application & Reporting

• Lead and execute application and reporting for government grants.
• Assist Development Coordinator with financial and administrative requirements for grant applications.
• Manage invoicing for grant contract agreements.

Data Management

• Ensure data collection practices are uniform across the organization.
• Produce reports as needed for grant reporting, applications, policy reports and communications.
• Collaborate with Executive Director, Directing Attorneys and Development Coordinator with data collection and analysis needs.
• Strategize use of organization’s data for outward-facing advocacy and inward-facing operational needs.

Administrative and General Operations

• Maintain records of administrative policies, strategize on updating organization-wide operational practices.
• Manage operations for annual Tenant Lawyer Network, assist with other event planning as needed.
• Manage bookings and travel plans for employees as needed. Purchase office supplies and technology for employees as needed.
• Maintain records of mail.
• Maintain records of brokers and vendors.
• Coordinate interaction between HR vendors (benefits providers, insurance broker, payroll provider, HR consultant, 401k provider…).
• Assist Executive Director with maintaining HR policies (employee handbook, vacation policies, employee reviews…)
• Communicate with HR consultant about changes affecting payroll and HR policies.