Operations Assistant - Scheduling

The Church of Jesus Christ of Latter-day Saints; Provo (UT); Presencial; USD 28.000 - 36.000; Jornada completa

Descripción de la vacante

The Church of Jesus Christ of Latter-day Saints is seeking an Operations Assistant to support administrative and secretarial needs across MTC departments. You will be the first point of contact, coordinate travel and schedules for missionaries, manage inventory, and assist with policy implementation and staff training.

This entry-level role requires strong organizational skills, diplomacy, and the ability to handle confidential information in a fast-paced environment.

Formación

• Familiar with computers and MS Office applications, including Word, Excel, and Outlook.
• Excellent Public Relation skills
• Ability to handle stressful situations
• A high degree of personal organization and self-management
• Manage complex and highly confidential information
• Excellent social skills, able to operate with diplomacy, tact, and empathy
• Ability to manage multiple tasks and achieve deadlines under pressure
• Ability to understand and strictly uphold policies and procedures
• Flexibility with work schedules (24/7 coverage is provided by certain areas of operations teams)
• Ability to learn new computer programs quickly

Responsabilidades

• Answers both internal and external phone calls and directs to appropriate department as necessary.
• Corresponds and works with MTC employees and ecclesiastical staff, MTC and church departments, missionaries, and general public
• Greets, welcomes, and provides directions for MTC official visitors and visiting public
• Communicates MTC standards, protocols and policies to missionaries and visiting personnel
• Oversees inventory of various things (keys, missionary materials, office supplies, mtc vehicles, etc.) and orders supplies as needed
• Assists missionaries (check in, materials, schedules, travel arrangements, legal documents, emergencies, etc.)
• Receives, packages and ships materials for missionaries
• Organizes and reviews missionary information/items in preparation for arrival to MTC or departure from MTC and arrival at mission
• Facilitates travel arrangements and itineraries for missionaries
• Tracks important missionary information
• Assists in making adjustments for missionary schedule/travel changes
• May include other temporary assigned duties at the MTC (e.g. assisting with Mission Leadership Seminar)
• Assists in the interviewing, hiring and training of new team members
• Assists in team trainings and implementation of new policies/practices
• Assists in evaluating processes to increase efficiency and accuracy

Conocimientos

Public relations

Stress management

Organizational skills

Confidential information handling

Diplomacy

Multitasking

Policy adherence

Learning new programs

Herramientas

MS Office

Descripción del empleo

This position is central to the missionaries' role to 'Invite others to come unto Christ by helping them receive the restored gospel through faith in Jesus Christ and His Atonement, repentance, baptism, receiving the gift of the Holy Ghost, and enduring to the end.' The Operations Assistant is an entry support level individual contributor that supports administrative and secretarial needs for different groups of our operations teams. Assistant typically is a first point of contact for the area and works with a team of other assistants to provide support/service. Assignments may differ by area.

Responsibilities

Reports to supervisor or manager level in any MTC department

May Include a Combination Of The Following

• Answers both internal and external phone calls and directs to appropriate department as necessary
• Corresponds and works with MTC employees and ecclesiastical staff, MTC and church departments, missionaries, and general public
• Greets, welcomes, and provides directions for MTC official visitors and visiting public
• Communicates MTC standards, protocols and policies to missionaries and visiting personnel
• Oversees inventory of various things (keys, missionary materials, office supplies, mtc vehicles, etc.) and orders supplies as needed
• Assists missionaries (check in, materials, schedules, travel arrangements, legal documents, emergencies, etc.)
• Receives, packages and ships materials for missionaries
• Organizes and reviews missionary information/items in preparation for arrival to MTC or departure from MTC and arrival at mission
• Facilitates travel arrangements and itineraries for missionaries
• Tracks important missionary information
• Assists in making adjustments for missionary schedule/travel changes

May Be Assigned Additional Lead Responsibilities

• Assists in the interviewing, hiring and training of new team members
• Assists in team trainings and implementation of new policies/practices
• Assists in evaluating processes to increase efficiency and accuracy

May include other temporary assigned duties at the MTC (e.g. assisting with Mission Leadership Seminar)

Qualifications

• Familiar with computers and MS office applications, including Word, Excel, and Outlook
• Excellent Public Relation skills
• Ability to handle stressful situations
• A high degree of personal organization and self-management
• Manage complex and highly confidential information
• Excellent social skills, able to operate with diplomacy, tact, and empathy
• Ability to manage multiple tasks and achieve deadlines under pressure
• Ability to understand and strictly uphold policies and procedures
• Flexibility with work schedules (24/7 coverage is provided by certain areas of operations teams)
• Ability to learn new computer programs quickly

Preferred

• Returned missionary,
• Fluency in a second language
• MTC experience
• 1 year of office experience
• 0 years of leadership experience

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.