Operations Assistant & Scheduler

Avosys Technology, Inc.; Portsmouth (VA); Remote; USD 10,000 - 60,000; Part time

Job summary

Avosys Technology, Inc. is seeking a Scheduler for part-time operations to provide critical staffing support in a healthcare setting. In this role, you will manage scheduling for medical clerks, ensuring smooth operation across multiple clinics. Ideal candidates will have experience in high-volume staffing, strong communication skills, and an Associate’s degree. This dynamic position requires availability during evenings and weekends, catering to a federal hospital environment.

Qualifications

• At least 1 year of experience managing 24x7 absence coverage staffing for hospital departments.
• Experience in high-volume medical or administrative staffing, including sourcing and recruitment.

Responsibilities

• Provide on-call evening and weekend scheduling support.
• Assist in managing timesheet reports and contractor personnel.
• Support scheduling and conduct interviews for various positions.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Organizational Skills

Attention to Detail

Education

Associate’s degree in a related field

Tools

Microsoft Word

Excel

Scheduling Software

Job description

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Overview

Founded in 1998, Avosys is an award-winning growing business providing Information Technology, CyberSecurity, Intelligence, Management Consulting and Medical Services, nationally to its Federal, State and Commercial clients. We know the foundation of our firm is our people and we continue to rise above our competition by hiring the best and brightest. Don't miss this opportunity to join an elite team of trusted talent, inspired to serve, partnered with government, to protect and improve the lives of Americans.

Responsibilities

Scheduler:

• Provide on-call evening and weekend scheduling support to ensure medical clerks coverage for multiple clinics and departments at a federal hospital.
• Receive calls, emails, or texts from employees unable to work their scheduled shifts.
• Contact backup employees from the on-call pool to find replacements.
• Notify clinic supervisors of employee absences and potential replacements.
• Assist in developing, updating, maintaining, and submitting work schedules and call-out logs/reports for department supervisors and accounting.

This remote role covers weekday evenings, weekends, and holidays, supporting multiple clinic staffing at a federal facility, with pay based on days supported:

• Monday – Friday, 5:00 PM – 7:00 AM EST
• Saturday, Sunday, and holidays availability required.

Operations Support (Part-time, 10-15 hours/week):

• Assist in managing timesheet reports for contractor personnel, supporting payroll and invoicing per DCAA guidelines.
• Support scheduling and conducting interviews for multiple positions, and assist in onboarding and compliance processes.
• Ensure staffing levels meet contract requirements and personnel meet qualifications and immunization standards.
• Monitor staff performance, communicate work expectations, and report on progress to clients and management.
• Perform other duties as assigned.

Qualifications

• At least 1 year of experience managing 24x7 absence coverage staffing for hospital departments and clinics.
• One year of experience in high-volume medical or administrative staffing, including sourcing, recruitment, and placement.
• Associate’s degree in a related field.
• Strong verbal and written communication skills.
• Interpersonal skills to manage sensitive situations professionally.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Word, Excel, and scheduling software.
• Ability to work effectively with management, staff, and clients.

Additional Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Healthcare Provider
• Industries: Hospitals and Healthcare

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