Practice Assistant

Kirkland & Ellis; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Kirkland & Ellis in Houston is seeking a skilled Practice Assistant to support a dynamic team of attorneys. You will handle document preparation, scheduling, and cross‑department coordination in a fast‑paced, client‑focused environment.

The role requires five years of administrative experience, strong MS Word/Outlook skills, and meticulous attention to detail. This position offers essential firm support tasks with opportunities to grow in a premier legal practice.

Qualifications

• High school diploma, GED, or equivalent required.
• At least five years of administrative support experience, preferably in a legal or professional services environment.
• Strong skills in Microsoft Word and Outlook; working knowledge of Excel; familiarity with Adobe Acrobat and PowerPoint is a plus.

Responsibilities

• Document Preparation & Formatting – Prepare, revise, format, and finalize legal documents and communications.
• Administrative & Workflow Coordination – Manage calendars, scheduling, travel, time entry, and conflict checks.
• Research & Systems Support – Conduct basic research and assist with document filing and records management.
• Cross-Department Collaboration – Coordinate with Accounting, General Services, and Reprographics for seamless operations.
• File & Information Management – Maintain paper and electronic files in line with firm policies.
• Proactive Team Support – Anticipate attorneys' needs and provide timely administrative assistance.

Skills

Document preparation

Administrative & workflow coordination

Research & systems support

Cross-department collaboration

File & information management

Proactive team support

Education

High school diploma / GED

Tools

Microsoft Word

Outlook

Microsoft Excel

Adobe Acrobat

PowerPoint

Job description

Category: Practice Services/Legal Secretary

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You’ll Do

As a Practice Assistant, you’ll support a dynamic group of attorneys by ensuring their day-to-day workflows run smoothly. In this role, you’ll serve as a trusted administrative support, helping manage critical tasks such as document preparation, scheduling, and coordination across the firm. Your ability to anticipate needs, maintain organization, and collaborate with colleagues will help our legal teams operate at their highest level in a fast-paced, client-focused environment.

• Document Preparation & Formatting – Prepare, revise, format, and finalize legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and the firm’s document management systems.


• Administrative & Workflow Coordination – Manage essential administrative tasks including conflict checks, attorney time entry, expense reports, scheduling meetings, coordinating travel, and maintaining calendars.


• Research & Systems Support – Conduct basic research, coordinate conference calls, and assist with document filing and record management within firm systems.


• Cross-Department Collaboration – Build strong working relationships across teams while coordinating with departments such as Accounting, General Services, and Reprographics to ensure seamless operational support.


• File & Information Management – Maintain both paper and electronic files in accordance with firm policies, ensuring documents remain organized, accurate, and easily accessible.


• Proactive Team Support – Anticipate the needs of attorneys and team members, providing timely administrative support that contributes to efficient operations and exceptional client service.

What You’ll Bring

• Education – High school diploma, General Educational Development (GED), or equivalent required.


• Experience – At least five years of administrative support experience, preferably within a legal, litigation and/or professional services environment.


• Technical Proficiency – Strong skills in Microsoft Word and Outlook, with working knowledge of Microsoft Excel; familiarity with Adobe Acrobat and PowerPoint is a plus.


• Organization & Attention to Detail – Ability to manage multiple priorities with accuracy while maintaining strong organizational and time management practices.


• Communication & Client Service – Excellent written and verbal communication skills paired with a strong service-oriented mindset.


• Professional Collaboration – A positive, flexible approach to working with attorneys, colleagues, and clients in a team-oriented environment.


• Schedule Flexibility – Availability to work core business hours of 8:30 a.m. – 5:00 p.m., with occasional overtime as needed.

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-SB1