Operations Assistant

christies; Santa Monica (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Plan

Job summary

Christie’s is seeking an Operations Assistant to support the day-to-day operations of offices, warehouses, and auction events across Santa Monica and Van Nuys. You will coordinate consignments, manage transportation logistics, and assist with pre-, on-, and post-auction activities, ensuring smooth operations and accurate documentation.

The role requires strong organizational and communication skills, a bachelor's degree or equivalent experience, and a willingness to travel and work extended

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• Experience in operations, logistics, admin support, or events preferred.
• Excellent written and verbal communication; strong attention to detail.

Responsibilities

• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments.
• Coordinate inbound/outbound shipments, deliveries, and logistics with vendors and internal teams.
• Support auction event operations, including setup, bidder registration, and post-auction paperwork.

Skills

Organizational skills

Time management

Communication

Team collaboration

Problem-solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Salesforce

Christie's systems

Job description

Operations Assistant

The Company

Gooding Christie's is the market-leading automotive auction house owned by Christie's. Gooding Christie's combines Gooding & Company's longstanding expertise in the collector car market with Christie's global platform, international network and client base. The business conducts premier automotive auctions and private sales in the United States and internationally and is continuing to expand and integrate into Christie's global infrastructure.

Christie's is a world-leading art and luxury business, providing clients with exceptional service and expertise through its international network of salerooms and offices. Gooding Christie's colleagues work closely with teams across Christie's to deliver exceptional client service and support the continued growth of the automotive business.

The Role

The function of this role is to support the Operations team in the day-to-day operations of Gooding Christie's offices, warehouses, and auction events. The Operations Assistant provides administrative, logistical, and operational support across multiple departments and plays a key role in maintaining efficient office operations, coordinating consignments, managing transportation logistics, and supporting auction execution. Duties will follow the cycle of the auction calendar, including pre-auction preparation, on-site auction support, and post-auction activities, while also contributing to ongoing office and facility operations.

How You'll Make an Impact

• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Provide day-to-day administrative and operational support to the Service & Gallery Operations team and other departments as needed.
• Support smooth operations across Gooding Christie's facilities, including Santa Monica and Van Nuys, by coordinating maintenance, vendors, service providers, and office-related projects.
• Monitor shared departmental inboxes, assist with the main office phone line, and provide professional communication and administrative support to internal and external contacts.
• Maintain operational calendars, tracking systems, databases, and spreadsheets, ensuring information is accurate, organized, and up to date across internal systems.
• Coordinate inbound and outbound shipments, deliveries, warehouse transfers, and other logistics while maintaining accurate documentation and chain-of-custody records.
• Maintain hardware and vehicle inventory records, receive and document incoming vehicles, and coordinate the secure disposal or movement of company equipment and assets.
• Coordinate consignment photography schedules with specialists, consignors, transporters, and photographers, including photographer travel and production deadlines.
• Coordinate transportation and logistics for consignments and vehicles traveling to auction venues, ensuring timely delivery and accurate transportation documentation.
• Support auction event operations, including technology and workstation setup, bidder registration, client support, and coordination of inbound and outbound vehicle activity.
• Support post-auction administration by organizing Bills of Lading, buyer and transportation documentation, post-sale paperwork, and buyer packets.
• Prepare and coordinate post-sale correspondence, settlements, printing, mailing, courier, and shipping requirements, working with appropriate teams for review and approval.
• Collaborate with specialists, Client Service, Accounting, Marketing, and other departments; maintain proficiency in Gooding Christie's and Christie's systems and perform additional operational projects as assigned.

What You'll Bring to the Team

• Bachelor's degree preferred, or equivalent work experience.
• Prior experience in operations, logistics, administrative support, event coordination, or client service is preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work collaboratively across multiple groups, offices and functions.
• Ability to remain calm in stressful and fast-paced situations.
• Ability to work independently and as part of a team.
• Demonstrated problem-solving skills and a proactive approach to responsibilities.
• Comfortable coordinating with vendors, clients, transporters, and internal stakeholders.
• Strong knowledge of Microsoft Office, including Teams, Excel, Word and Outlook, and ability to learn Salesforce and Christie's internal systems.
• Willingness to travel and work extended or non-traditional hours during auction events.
• Ability to lift, move, and organize operational materials and equipment as needed for office and auction support.

What's great about working for us

• Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie's pays 80% of total premiums)
• 401(k) Savings Plan - Christie's pro