Operations Assistant

GFL Environmental Inc.; Pontiac, Northern (MI, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

GFL Environmental Inc. seeks an organized office administrator to support daily operations and production coordination. You will handle front office duties, shipping data entry, and liaison with carriers. The role requires attention to detail, strong communication, and proficiency with MS Office.

The ideal candidate will manage sign-ins, assist with mail, and help ensure policies are followed across shifts, contributing to a smooth, safe workplace.

Qualifications

• High School Diploma or GED required.
• Proficient in Microsoft Outlook, Word and Excel.
• Excellent data entry skills and strong written/verbal communication.

Responsibilities

• Support Operations Supervisor to meet production expectations.
• Assist with front office duties and mail handling.
• Enter shipping information into reports.
• Coordinate with carriers on policy updates.
• Maintain organized filing and shared folders.
• Reschedule trucks and manage weight limits for shipments.
• Provide training to new scale personnel as required.
• Greet visitors and manage sign-in procedures.

Skills

Solution implementation

Fast-paced environment

Organizational skills

Written and verbal communication

MS Outlook

MS Word

MS Excel

Data entry

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities:

• Support/communicate with Operations Supervisor daily to ensure production expectations are being met.
• Help run the system when needed by Operations.
• Report contamination received to carriers with photo documentation
• Provide ticket information monthly to carriers
• Enforce PPE and sign in/out procedure. Greets visitors to plant, contacts appropriate staff when visitors arrive.
• Facilitate front office duties, ship/receive parcels and mail, maintain voicemail etc.
• Enter all shipping information into reports as needed
• Maintain shared folder information for staff
• Support scale for lunch breaks, sick time, vacation
• Review night shift tasks are complete, fill in where necessary
• Communicate with carriers on updates to company policy
• Ensure weight limits are met for each outgoing shipment
• Reschedule trucks as needed
• Advise the next shift of any special instructions carrying over from day shift
• Provide training to new scale personnel as required.

Requirements:

• High School Diploma or GED.
• Operate standard office equipment (i.e., copier, facsimile, personal computer).

Knowledge, Skills and Abilities:

• Ability to implement solutions to general and specific needs.
• Ability to work in fast-paced environment, meet time deadlines and perform under pressure.
• Possess good organizational skills and record keeping skills.
• Possess ability to speak and communicate effectively with customers and employees both verbally and in writing.
• Proficient in Microsoft Outlook, Microsoft Word and Excel.
• Good problem solving ability.
• Excellent data entry skills.

Physical/Mental Demands:

• Ability to stand, sit, walk, use hands and fingers, talk and hear.
• Visual Requirements: include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions

• Work in indoor office environment 95% of the time.
• Noise level is usually moderate.