OPERATIONS ASSISTANT

Up Top Group; New York (NY); À distance; USD 55 000 - 75 000; Plein temps

Résumé du poste

Up Top Group is seeking an Operations Assistant to support day-to-day business functions in a remote-first environment. You will help coordinate finance, vendor management, and hiring logistics as the team scales.

The role emphasizes process improvements, cross-functional coordination, and building scalable administrative systems across trading, DeFi, and venture-adjacent infrastructure.

Qualifications

• Prior experience in an operations, admin, or coordination role.
• Strong organizational and multitasking skills.
• Comfortable working independently in a remote setting.
• High attention to detail, especially with financial documentation.
• Ability to manage multiple stakeholders and priorities.
• Familiarity with crypto or trading industries a plus.

Responsabilités

• Coordinate day-to-day administrative and operational tasks across finance, hiring, and vendor management.
• Track invoices, payments, and billing discrepancies, ensuring accuracy and timely resolution.
• Support recruiting workflows including scheduling, candidate tracking, and tooling access management.
• Identify and implement process improvements to support a growing, cross-functional team.

Description du poste

A quantitative trading and blockchain infrastructure firm is looking for an Operations Assistant to support day-to-day business functions as the team scales. This is a foundational operations role spanning finance coordination, vendor and invoice management, hiring logistics, and general process support across a lean, fast-moving, remote-first organization operating in trading, DeFi, and venture-adjacent infrastructure.

WHAT YOU'LL DO

Operational Support

Coordinate day-to-day administrative and operational tasks across finance, hiring, and vendor management.

Finance Coordination

Track invoices, payments, and billing discrepancies, ensuring accuracy and timely resolution.

Hiring Logistics

Support recruiting workflows including scheduling, candidate tracking, and tooling access management.

Process Improvement

Identify and implement process improvements to support a growing, cross-functional team.

WHAT WE'RE LOOKING FOR

• Prior experience in an operations, admin, or coordination role
• Strong organizational and multitasking skills
• Comfortable working independently in a remote setting
• High attention to detail, especially with financial documentation
• Ability to manage multiple stakeholders and priorities
• Familiarity with crypto or trading industries a plus

Bonus Points

• Experience supporting recruiting or HR workflows
• Exposure to startup or crypto-native environments
• Familiarity with tools like Ashby or similar ATS platforms
• Comfortable handling sensitive financial information

What Success Looks Like

Within the initial ramp-up period, you've become a trusted operational resource, keeping finance and hiring processes running smoothly with minimal oversight.