Operations Assistant

Henkel; Kentucky; On-site; USD 60,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

Paid time off

401k matching

Parental leave

Tuition reimbursement

Career growth opportunities

Job summary

Henkel is seeking an Administrative Coordinator to support daily plant operations in Warren, KY. You will work independently and with the team to manage meetings, office tasks, and key records in a fast-paced environment.

The role requires strong MS Office skills (Outlook, Excel, PowerPoint) and a detail-oriented approach. You will handle invoices, safety records, vendor coordination, and front-d desk responsibilities with professionalism.

Qualifications

• Associates degree in Office Administration or equivalent experience in a business-related field.
• Detailed oriented, good organizational skills and time management.
• Strong leadership and communication skills.
• Solid foundation working with required office software and equipment.
• Highly proficient in the use of Microsoft Office, (Word, Excel, Power Point, and Microsoft Office).
• Able to handle sensitive and confidential information appropriately.
• Able to handle multiple priorities from multiple sources.
• Able to work with minimal supervision.
• Must have exceptional interpersonal skills.

Responsibilities

• Help to manage/set up site wide meetings and luncheons.
• Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc.
• Applicant must be highly skilled in Microsoft Outlook, formulas, pivot tables and presentations.
• Process 5S records for the site including tracking of audits and performance
• Support contractor orientation retention of associated records and safety training. Maintain key card systems, submit monthly reports (SHE hours, headcount, waste, etc.)
• Actively participate in Safety team, wear appropriate PPE (When required – Hardhat, safety glasses, steal-toe shoes), and follow all safety rules.
• Process invoices, support goods receipts for non-inventory items and assist in contractor/vendor management.
• Support record keeping requirements related to asset inventory among other engineering records.
• Ensure visitors and incident management supplies are accounted for during emergencies.
• Manage the front reception area and act as the first point of contact for employees, contractors, vendors and visitors.
• Maintain office supplies and order inventory as needed.
• Maintain key inventory, weekly manpower sheet and Warren telephone directory.
• Additional responsibilities assigned as needed.

Skills

Leadership

Communication

Organization

Time management

Microsoft Outlook

Pivot tables

Excel

PowerPoint

Education

Associates degree in Office Administration

Tools

Microsoft Outlook

Pivot tables

Excel

PowerPoint

Job description

Open — Henkel has a posting for this job. Posted 1 Oct 2026.

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About this job

About this Position

At Henkel, you’ll be part of an organization that’s shaping the future through innovation, sustainability and collaboration. With our trusted brands like Persil®, ‘all®, Loctite®, Snuggle®, and Schwarzkopf® and our cutting-edge technologies, you’ll have countless opportunities to explore new paths and grow. This position is with our Adhesive Technologies business unit – where we empower our people to transform industries and provide our customers with a competitive advantage through adhesives, sealants and functional coatings. Dare to learn new skills, advance in your career and make an impact at Henkel.

What you´ll do

The Administrative Coordinator is responsible for daily activities supporting overall plant operations. This individual must be able to work independently as well as within a team, be flexible to change and able to respond quickly and effectively under pressure in a fast paced, demanding environment.

Essential Duties and Responsibilities:

• Help to manage/set up site wide meetings and luncheons.
• Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc.
• Applicant must be highly skilled in Microsoft Outlook, formulas, pivot tables and presentations.
• Process 5S records for the site including tracking of audits and performance
• Support contractor orientation retention of associated records and safety training. Maintain key card systems, submit monthly reports (SHE hours, headcount, waste, etc.)
• Actively participate in Safety team, wear appropriate PPE (When required – Hardhat, safety glasses, steal-toe shoes), and follow all safety rules.
• Process invoices, support goods receipts for non-inventory items and assist in contractor/vendor management.
• Support record keeping requirements related to asset inventory among other engineering records.
• Ensure visitors and incident management supplies are accounted for during emergencies.
• Manage the front reception area and act as the first point of contact for employees, contractors, vendors and visitors.
• Maintain office supplies and order inventory as needed.
• Maintain key inventory, weekly manpower sheet and Warren telephone directory.
• Additional responsibilities assigned as needed.

What makes you a good fit

• Associates degree in Office Administration or equivalent experience in a business-related field.
• Detailed oriented, good organizational skills and time management.
• Strong leadership and communication skills.
• Solid foundation working with required office software and equipment.
• Highly proficient in the use of Microsoft Office, (Word, Excel, Power Point, and Microsoft Office)
• Able to handle sensitive and confidential information appropriately.
• Able to handle multiple priorities from multiple sources
• Able to work with minimal supervision.
• Must have exceptional interpersonal skills.

Some benefits of joining Henkel

• Health Insurance: affordable plans for medical, dental, vision and wellbeing starting on day 1
• Work-Life Balance: Paid time off including sick, vacation, holiday and volunteer time, and vacation buy / sell program
• Financial: 401k matching, employee share plan with voluntary investment and Henkel matching shares, annual performance bonus, service awards and student loan reimbursement
• Family Support: 12-week gender neutral parental leave (up to 20 weeks for parents giving birth), fertility support, adoption & surrogacy reimbursement, discounted child and elderly care, and scholarships
• Career Growth: diverse national and international growth opportunities, access to thousands of skills development courses, and tuition reimbursement

The salary range for this role is $60,000.00 and $62,000.00. This range represents the good‑faith minimum and maximum wages the Company reasonably expects to offer for this role at the time of posting. In addition to base salary, this position may be eligible for incentive pay or other forms of compensation, as applicable. The Company also offers a comprehensive benefits package as described above. Actual compensation will be based on factors such as the candidate’s skills, experience, education, training, and work location. This posting is intended to comply with all applicable state and local pay transparency laws.

Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral.

At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

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