Operations Assistant

Women's Imaging Specialists LLC; Dublin (GA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO

401k plan

Job summary

Women's Imaging Specialists is seeking an Operations Assistant to join our patient-focused team in Dublin, GA. If you thrive in a fast-paced outpatient environment, enjoy coordinating schedules, handling intake, and using Microsoft Office, this role offers a Monday–Friday schedule with no nights or weekends.

You’ll welcome patients, verify insurance, manage appointments, support the clinical team, and maintain accurate records across Infinitt, Excel, and SharePoint.

Qualifications

• 1+ year medical office experience is required.
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word.
• Strong attention to detail, time management and conflict resolution skills.
• Customer service mindset; on-the-job training or certificate is a plus.
• Able to sit at a computer for extended periods and lift up to 20 lbs.

Responsibilities

• Welcome patients warmly and check them in with care.
• Verify insurance and ID, help patients with intake forms.
• Answer phones, schedule/reschedule appointments, and confirm visits.
• Manage provider schedules and communicate changes to the clinical team.
• Become our Infinitt scheduling software expert and use Excel/SharePoint for productivity tracking.
• Scan, file, and keep records HIPAA-compliant.
• Keep waiting room calm, clean, and welcoming.
• Provide basic patient education when needed.

Skills

Medical office experience

Customer service mindset

Attention to detail

Time management

Education

High school diploma

Medical admin certification

Tools

Microsoft Office

Excel

Outlook

Teams

SharePoint

Word

Job description

Description

Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role!

Women's Imaging Specialists is growing, and we’re looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot.

Why you’ll love it here:

• Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection
• Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays
• Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits
• Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months

What you’ll do:

• Welcome patients warmly and check them in with care
• Verify insurance + ID, help patients with digital/paper intake forms
• Answer phones, schedule/reschedule appointments, and confirm upcoming visits
• Manage provider schedules and communicate any changes to the clinical team
• Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking
• Scan, file, and keep records organized and HIPAA-compliant
• Keep our waiting room calm, clean, and welcoming
• Provide basic patient education when needed

What you bring:

• Required: 1+ year medical office experience
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
• Exceptional attention to detail, time management, and conflict resolution skills
• Customer service mindset — on-the-job training or certificate a plus
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
• High school diploma or equivalent; medical admin certification a plus

Type: Full-time, In-person

Schedule: Monday-Friday, daytime hours

Location: Dublin, GA

Women's Imaging Specialists is a proud Equal Opportunity Employer.

We celebrate diversity and participate in E-Verify.

Pre-employment drug screening and background checks required.

Requirements

• Required: 1+ year medical office experience
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
• Exceptional attention to detail, time management, and conflict resolution skills
• Customer service mindset — on-the-job training or certificate a plus
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
• High school diploma or equivalent; medical admin certification a plus