Operations Assistant

Altus Schools; California (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

100% employer-paid for dependents

Life insurance

Job summary

Altus Schools is seeking an Operations Assistant to report to the Director of Operations in California. This role focuses on ensuring a smooth work environment by managing operational risks and facilitating collaboration across teams.

Key responsibilities include document management, compliance oversight, and maintaining accurate databases. Ideal candidates should possess strong organizational skills, attention to detail, and a valid California driver's license. Benefits include comprehensive medical coverage after 60 days of employment.

Qualifications

• 3+ years of relevant experience required.
• Strong organizational and multi-tasking skills needed.
• Must possess a valid California driver's license.

Responsibilities

• Review and process documents.
• Assist in maintaining compliance.
• Attend team meetings and job walks.

Skills

Attention to detail

Organizational skills

Proactive personality

Technology skills

Flexibility

Education

High school graduation or equivalent

Some college desired

Tools

Spreadsheets

Job description

Basic Function / Description of Position

The Operations Assistant reports to the Director of Operations, Technology and Founding Director and works toward ensuring a smooth work environment with a focus on performance excellence. The role requires identifying operational risks and opportunities, providing solutions while working with relevant departments, and collaborating across teams to increase overall work performance. The position involves data collection and analysis in the areas of data, information, technology assets, materials, resources, and facility projects.

Duties and Responsibilities

• Review, process, and upload required documents.
• Assist in updating/renewing required business documents.
• Receive and handle a high volume of incoming calls and emails.
• Maintain technology fleet oversight.
• Ensure compliance with established program guidelines.
• Maintain accurate documentation of databases to confirm fleet and project status.
• Attend weekly virtual or in‑person team meetings and job walks.
• Update and create training materials and shared resources as needed.
• Perform other duties as assigned or changed with or without notice.

Knowledge, Skills, and Attributes

• 3+ years of relevant experience.
• Strong attention to detail.
• Ability to process and review documents and contracts.
• Ability to understand directions or instructions in written, oral, or diagram format.
• Ability to work independently and as part of a team.
• Ability to work without direct or onsite supervision.
• Strong organizational and multi‑tasking skills.
• Strong technology skills.
• Experience with spreadsheets and reporting.
• Flexibility and ability to adapt to a continuously changing industry.
• Proactive, self‑motivated personality, eager to identify new and better ways of achieving goals.

Qualifications and Requirements

• Must possess a valid California driver's license and reliable transportation.
• High school graduation or equivalent; some college desired.
• Two years of increasingly responsible experience related to inventory or financial record keeping; four years of increasingly responsible support work preferred.
• Ability to maintain reliable on‑site attendance and punctuality in accordance with assigned work schedule.
• TB clearance required.
• Must obtain criminal justice fingerprint/background clearance through the DOJ and FBI.

Environment

Indoor, office setting; exposure to computer screens.

Physical Requirements

Hearing and speaking to exchange information; seeing to read and proofread; intermittent sitting, standing, and walking; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending, and reaching overhead; lifting and carrying light objects; traveling to attend visits at resource centers, external venues, and staff meetings with reliable transportation.

Work Location and Operational Requirements

This position is primarily performed in an in‑person educational environment to support the operational, instructional, compliance, and student service needs of Altus Schools. Limited remote work flexibility may be authorized at the discretion of management but is not guaranteed and may be modified, suspended, or discontinued at any time. The employee may be required to work onsite up to five (5) days per week.

Location

12‑Month Workday Contract – 100% onsite (Monday‑Friday).

Benefits and Compensation

Employees are eligible for coverage beginning the first day of the month following sixty (60) days of employment. The benefits package includes medical, dental, vision, chiropractic, and life insurance, with most benefits 100% employer‑paid for the employee and all eligible dependents.

Equal Employment Opportunity Statement

Altus Schools is an equal opportunity employer. We provide equal employment and advancement opportunities to all qualified individuals without regard to race, color, gender, sex, stereotype, religious creed, marital or domestic partner status, age, national origin, disability, medical condition, genetic information, sexual orientation, military or veteran status, or any other consideration made unlawful by federal, state, or local laws.