Operations Assistant

Spine Medicine and Surgery of Long Island; Brentwood (MD); On-site; USD 25,000 - 39,000; Full time

Job summary

Spine Medicine and Surgery of Long Island is seeking an Operations Assistant to support the Operations Manager with daily practice operations at our Ronkonkoma, NY location. This hands-on role includes on-site tasks, vendor coordination, and liaison with staff and leadership to keep the office running smoothly.

The ideal candidate will be comfortable with physical work, highly organized, and possess strong communication skills.

Qualifications

• Strong work ethic and willingness to jump in.
• Comfortable with physical tasks (lifting, moving, assembling).
• Organized with ability to manage multiple tasks.
• Good communication and problem-solving skills.
• Ability to work independently and as part of a team.
• Valid driver's license and reliable transportation preferred.
• Basic familiarity with tools, maintenance, or facilities work is a plus.

Responsibilities

• Provide direct support to the Operations Manager.
• Serve as primary vendor and contractor liaison; manage contracts and renewals.
• Coordinate building facilities management and vendor relations.
• Oversee routine inspections and preventative maintenance schedules.
• Track and resolve facility issues promptly.
• Perform hands-on tasks like assembling equipment and moving supplies.
• Transport supplies between locations as needed; travel between Nassau and Suffolk counties.
• Maintain supplies/inventory and coordinate with vendors for timely deliveries.
• Support projects, reporting on progress and outcomes.
• Assist with financial tracking, invoices, and budget reconciliations.
• Maintain accurate records, vendor files, and contract documentation.
• Ensure timely follow-up on tasks and initiatives across teams.
• Collaborate with staff and leadership for day-to-day operations and growth.

Skills

Strong work ethic

Physical work

Organization

Communication

Independence

Driver's license

Facilities basics

Job description

Operations Assistant – Full-Time
Spine Medicine and Surgery of Long Island
Location:Ronkonkoma, NY

We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong management skills, excellent communication, and the ability to act as a central liaison between leadership, staff and external vendors. This is a hands-on role that includes both administrative and physical responsibilities. The ideal candidate is comfortable working in fast-paced environment, assisting with operational tasks on-site, handling physical setup and maintenance needs, and travelling between multiple practice locations as needed.

Position Overview

Key Responsibilities:

• Provide direct support to the Operations Manager
• Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreement, and issue resolution
• Support building facilities management for all practice locations, including:
  • Coordinating building maintenance, repairs, and service requests
  • Serving as a liaison with landlords, property management companies, and maintenance vendors.
  • Overseeing routine inspections and preventative maintenance schedules
  • Managing facility related vendor contracts (HVAC, cleaning services, waste management, security, etc.)
• Tracking and resolving facility issues in a timely and organized manner
• Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces.
• Assist with transporting supplies and materials between locations as needed.
• Travel between Nassau and Suffolk county locations to support operational needs.
• Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors.
• Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries.
• Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes.
• Assist with financial tracking support. Including monitoring vendor invoices, reconciling supply orders with budgets, and ending flag discrepancies, for review.
• Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality.
• Ensure timely follow-up and completion of tasks and initiatives assigned across teams.
• Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives.

Qualifications:

• Strong work ethic and willingness to jump in and get your hands dirty
• Comfortable with physical work (lifting, moving, assembling, etc.)
• Organized and able to manage multiple tasks at once
• Good communication and problem-solving skills
• Ability to work independently and as part of a team
• Valid driver's license and reliable transportation preferred
• Basic familiarity with tools, maintenance, or facilities work is a plus

Job Details:

• Hours:Full-time position, exact schedule may vary (30-39 hours/week)
• Remote Work:Not available
• Benefits:Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture:

• Detail-Oriented:We emphasize accuracy and precision in practice operations
• Outcome-Driven:We focus on efficiency, measurable results, and continuous improvement
• People-Centered:We build strong partnerships with staff, patients, and vendors
• Team-Oriented:We collaborate to achieve the best outcomes for the practice and community