Operations Assistant

Global Partners LP; Atlanta (GA); On-site; USD 33,062 - 46,838; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k with match

Tuition Reimbursement

Professional Development

Job summary

Global Partners LP is seeking an Operations Assistant to support terminal operations and administration. The role reports to the Manager, Terminal Operations Support and requires strong organizational skills to manage multiple tasks across the terminal complex.

The position follows a 9-80 schedule and may cover duties at other terminals as needed. Responsibilities include payroll, invoices, vendor management, expense submission, and maintaining records.

Qualifications

• Excellent organization skills and ability to handle multiple tasks simultaneously.
• Knowledge of corporate and local operating procedures, environmental, safety, and security guidelines.
• High school diploma or equivalent.

Responsibilities

• Payroll weekly.
• Tracking invoices and spend.
• Assist with vendor set-ups and submitting expenses.
• Maintain codes for approval and submitting invoices.
• Take safety meeting minutes.
• Assist with budget planning and cost reductions.
• Organize meetings and set ups.
• Stock break room with supplies and manage records.

Skills

Administrative skills

Organization

Attention to detail

Communication

Education

High school diploma

Tools

TMS

Job description

Overview

The Operations Assistant role is a staff position and offers exposure to many different aspects of the terminal business. The Ops Assistant works with the directors and terminal managers to assist with various duties as needed. This role reports to the Manager, Terminal Operations Support. The Ops Assistant must have excellent organization skills and be capable of performing and overseeing numerous tasks simultaneously. The Ops Assistant will handle administrative tasks for their area. This role will follow a 9-80 work schedule, but hours or schedule may change depending on business needs. The Operations Assistant will be based at one terminal but may cover duties at other terminals in the complex (site-specific duties).

At Global Partners, business starts with people. Since 1933, we’ve believed in taking care of our customers, guests, communities, and each other — and that belief guides our actions.

The Global Spirit is the cornerstone of our commitment to success. As a Fortune 500 company with 90+ years of experience, we’re proud to fuel communities—responsibly and sustainably. We show up every day with grit, passion, and purpose, anticipating needs, building lasting relationships, and creating shared value.

Your Role, Your Impact

• Payroll Weekly
• Tracking invoices / spend
• Assist with vendor set-ups
• Submitting expenses
• Responsible for codes for approval and submitting invoices
• Safety meeting minutes
• Assist with budget planning / cost reductions
• Operator uniform purchase / tracking
• Corporate and local Programs oversite / tracking / execution as needed
• Office Supplies as needed
• Meeting organization and set ups as needed
• Stock Break Room with Supplies as needed
• Records Management / Retention / Disposal / Tracking
• Filing as necessary - Maintain Environmental Folders / Track mailings
• Other duties as needed

Qualifications

• Assisting the Terminal Managers and operators in accomplishing the ever changing daily operating plans and challenges is part of the role.
• The Ops Assistant needs to be knowledgeable of the physical layout of the facilities they support.
• Detailed familiarity with corporate and local operating, environmental, safety, security procedures, TMS and water management is required.
• High school diploma or equivalent

Pay Range: $24.28 - $33.89

Our Commitments to You

• Competitive Pay - We offer competitive salaries and opportunities for growth within.
• Health & Wellness - Medical, Dental, Vision and Life Insurance. Along with additional wellness support.
• The Road Ahead - We offer 401k and a match component. We also provide tuition reimbursement; this benefit is offered after 6 months of service.
• Professional Development - We value lifelong learning and have many internal development programs and access to other on-demand learning for continued career growth.
• These commitments are offered to employees in permanent roles, as part of our support for long-term growth and success.

What to Expect From the Hiring Process

We value passion and potential. Please apply if you’re qualified and interested—we’d love to hear from you.

A member of our Talent Acquisition team will review your application and may connect you with the hiring manager if your experience is a strong match.

Interviews are conducted virtually or in person, depending on the role. We’ll provide more details about next steps if selected to move forward.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-747-9675 or 781-7GP-WORK.

Disclaimer

At Global Partners, we don’t use lie detector tests for any employment decisions. We follow all the rules and regulations, so we need to let you know. In Massachusetts, it’s illegal to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.