Operations and Fiscal Coordinator for Land-Grant Programs l, ll

Tuskegee University; Tuskegee (AL); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Tuskegee University seeks an Operations and Fiscal Coordinator for Land-Grant Programs to provide administrative, fiscal, payroll, procurement and operational support for the College of Agriculture, Environment and Nutrition Sciences (CAENS).

The role coordinates daily operations, ensures compliance with university, state, federal, and sponsor rules, handles budgets, payroll, procurement, reporting, and records, and supports faculty and staff in fiscal and administrative processes while

Qualifications

• Master’s degree required in a related discipline.
• Experience in higher education, Cooperative Extension, or a Land-Grant program.
• Experience administering federally funded programs.
• Experience with USDA/NIFA or other sponsored programs.
• Experience coordinating multiple funding sources or grant accounts.
• Lead-worker or supervisory experience.

Responsibilities

• Prepare budgets, financial reports, and reconciliations for assigned programs.
• Process payroll, personnel actions, and student employment documentation.
• Coordinate procurement, purchase orders, and expenditure documents.
• Monitor program budgets and grant accounts; ensure compliance with rules.
• Support faculty and staff with fiscal and administrative processes.
• Maintain records and reporting for institutional and sponsor requirements.
• Prepare correspondence, meeting materials, and grant-related documents.
• Coordinate meetings, travel, and administrative activities.

Skills

Supervisory experience

Grants knowledge

Budget reconciliation

Fiscal reporting

Financial systems proficiency

Policy interpretation

Interpersonal skills

Education

Master’s degree in Business Administration, Accounting, Finance, Public Administration, Management, or related discipline

Tools

Microsoft Excel

Databases

Financial systems

Job description

Operations and Fiscal Coordinator for Land-Grant Programs l, ll

Please see Special Instructions for more details.

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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Position Information

Position Title

Position Title Operations and Fiscal Coordinator for Land-Grant Programs l, ll

Status

Status Full Time

Job Summary

The Operations and Fiscal Coordinator provides progressively responsible administrative, fiscal, payroll, personnel, procurement, and operational support for the College of Agriculture, Environment and Nutrition Sciences ( CAENS ). This position coordinates daily business operations while ensuring compliance with university, state, federal, and sponsor regulations.

The position supports departmental and program operations through financial transaction processing, payroll and personnel administration, procurement, budget monitoring, student employment coordination, grant and proposal support, records management, meetings, travel, and administrative services.

• Prepare, coordinate, and monitor monthly, bi-weekly, and student payroll activities.
• Prepare, process, track, and maintain Personnel Action Forms (PAFs) and other personnel documents.
• Prepare and process student employment contracts and coordinate work-study/student employment activities.
• Maintain payroll, personnel, leave, fiscal, grant, and administrative records.
• Prepare and process requisitions, purchase orders, check requests, internal vouchers, invoices, journal entries, and other expenditure documents.
• Coordinate and monitor procurement activities and follow up on outstanding transactions.
• Monitor departmental, grant, research, Extension, and other program budgets and accounts.
• Review financial and administrative documents for accuracy, completeness, appropriate supporting documentation, and compliance.
• Prepare budget reports, financial reports, reconciliations, and other fiscal documentation as assigned.
• Assist faculty, staff, administrators, and program personnel with fiscal, payroll, procurement, and administrative processes.
• Compile information for institutional, federal, state, sponsor, research, and University reporting requirements.
• Maintain records and administrative documentation associated with grants and sponsored programs.
• Prepare correspondence, memoranda, reports, budgets, proposals, presentations, meeting materials, and other documents.
• Edit and proofread documents for accuracy, completeness, and compliance with established procedures.
• Maintain organized electronic and physical filing and recordkeeping systems.
• Coordinate meetings, appointments, conferences, workshops, and other activities.
• Prepare agendas, meeting materials, minutes, and follow-up documentation.
• Coordinate travel and lodging arrangements and related documentation.
• Review incoming correspondence and identify required actions, deadlines, referrals, and follow-up.
• Coordinate general office operations and administrative functions.
• Maintain office supplies, equipment, records, and operational resources.
• Communicate with Human Resources, Payroll, Procurement, Business Affairs, Sponsored Programs, and other University offices as necessary.
• Keep faculty, staff, administrators, and student employees informed of applicable policies, procedures, and deadlines.
• Maintain confidentiality of personnel, payroll, student, financial, research, and administrative information.
• Utilize Microsoft Office, financial systems, databases, and electronic collaboration platforms.
• Provide administrative and operational support to CAENS and Land-Grant leadership.

Qualifications

• o Master’s degree in Business Administration, Accounting, Finance, Public Administration, Management, or related discipline.
• o Experience in higher education, Cooperative Extension, agricultural research, or a Land-Grant
• o Experience administering federally funded programs.
• o Experience with USDA / NIFA or other sponsored programs.
• o Experience coordinating multiple funding sources or grant accounts.
• o Lead-worker or supervisory experience.

Physical Demands

N/A

Skills and Attributes

• o Ability to interpret policies, identify discrepancies, resolve complex administrative problems, and recommend corrective actions.
• o Experience providing guidance and technical assistance to faculty, staff, students,
• and other administrative personnel.
• o Experience training or assisting employees with fiscal and administrative procedures.
• o Advance proficiency with Microsoft Excel, databases, financial systems, and
• o Demonstrate ability to independently prioritize and coordinate multiple assignments with minimal supervision.
• o Strong analytical, problem-solving, written, verbal, organizational, and interpersonal
• Ability to exercise sound judgment and maintain strict confidentiality when handling sensitive financial and personnel matters

Will this position required travel?

Yes

Will this position required night, weekend, and after hour work?

Yes

Will this positon be supported using grants or contract funding?

Yes

Open Date

09/28/2026

Close Date

12/31/2026

Open Until Filled No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

Required fields are indicated with an asterisk (*).

• * Do you have a master's degree in business administration, Accounting, Finance, Public Administration, Management, or a related discipline?
  • Yes
  • No
• * Do you have experience with budget reconciliation, financial reporting, expenditure monitoring, and fiscal-year closeout activities?
  • Yes
  • No
• * Do you also have working knowledge of grants and sponsored program administration?
  • Yes
  • No

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Transcript 1
• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3
• Transcript 2

Optional Documents