Events & Program Operations Coordinator (AA2)

SLAC; Palo Alto (CA); Hybrid; USD 47,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Flexible work options

commuting benefits

Job summary

Stanford University’s Stanford Technology Ventures Program (STVP) is seeking an Events & Program Operations Coordinator to support a fast-paced, service-oriented team. This on-site role offers hybrid flexibility and focuses on events from planning through post-event analysis, plus program support such as recruitment and community building.

You will manage event logistics, coordinate with vendors, and handle day-to-day administrative tasks while maintaining a strong emphasis on safety and policy

Qualifications

• High school diploma or equivalent is required.
• Three years of administrative experience preferred in higher education or similar setting.
• Experience with planning events and coordinating logistics is valued.

Responsibilities

• Respond to inquiries and act on policies and procedures.
• Plan, organize and operate conferences, seminars, and events, including vendor coordination.
• Draft and distribute routine communications and materials for meetings and events.
• Schedule calendars, arrange travel, and ensure compliance with policies.
• Process routine financial transactions and manage office supplies and equipment.
• Maintain the STVP suite and operations calendar.
• Provide HR transactional support as needed and train students/contingent workers.

Skills

Administrative experience

Higher education experience

AirTable/Luma familiarity

Education

High school diploma or equivalent

Three years administrative experience

Tools

AirTable

Luma

Job description

Events & Program Operations Coordinator (AA2)

Stanford, CA, United States (Hybrid)

Job Description

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.

Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary: The budgeted base salary range for this position is $33.65 to $40.87 per hour.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

About STVP

Stanford Technology Ventures Program (STVP) is Stanford University's entrepreneurship center, housed within the School of Engineering's Department of Management Science and Engineering. As one of the world's leading entrepreneurship education programs, STVP is dedicated to accelerating high-technology entrepreneurship through cutting-edge research, innovative education, and thought leadership. The program brings together students, faculty, researchers, and industry leaders to foster breakthrough innovations that create positive global impact.

Position Overview

STVP is seeking a detail-oriented and service-minded Events & Program Operations Coordinator to join our small, fast-paced,impact-driven team committed to service excellence. You'll be a key contributor to STVP's operations, supporting everything from intimate board meetings to large-scale entrepreneurship events, all requiring sustained attention and multitasking. Your responsibilities will span the full event lifecycle—from initial planning and logistics coordination to on‑site execution and post-event analysis. Beyond events, you'll provide essential program support including recruitment assistance, community building initiatives, and day‑to‑day administrative operations that keep our dynamic team running smoothly. This is a primarily on-site role with some flexibility for hybrid work when not supporting events.

In this role, you will provide:

Events Planning & Execution (50%)

Speaker Release Forms

Photographer booking and coordination

Set up event pages, registration, RSVP communication

Work event registration tables, welcome guests

Post-event cost and attendance summaries

Program Support (25%)

Recruitment campaign assistance

Timetabling and facilitating student program interview process

Facilitate community building events

Purchasing and sending thank you gifts

General Office Administration (20%)

Maintenance of STVP suite

Managing STVP's operations calendar

Assist with managing inbound requests in STVP inbox

Welcoming guests and general hospitality

Communications (5%)

Fellows website updates

Preferred Requirements

Experience in higher education, particularly in entrepreneurship or innovation programs

Knowledge of the entrepreneurship ecosystem and Stanford's entrepreneurial landscape

Familiarity with AirTable, Luma, or similar platforms

Physical Requirements

• Driving Required. Events are held all over the Bay Area.

Working Conditions

Primarily on-site role with some flexibility for hybrid work when not supporting events

Fast-paced environment requiring sustained attention and multitasking

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

Responsibilities

Core Duties

Respond to inquiries, and determine and take appropriate actionas required. Serve as a resource regarding a defined set of policies andprocedures.

Perform duties associated with scheduling, organizing, andoperating conferences, seminars, and events, including recommendingvendors for services, overseeing the production and distribution ofmaterials, coordinating logistics, and serving as liaison with internaland external vendors.

Draft and/or generate routine communications; coordinateproduction (formatting, copying, etc.) and dissemination of documents,such as presentations, course handouts, grant proposals, conference andseminar materials, reports, brochures, and displays.

Plan and schedule calendar(s) based on consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.

Process and monitor routine financial transactions, which mayinclude researching and resolving discrepancies.

Maintain office supplies and equipment; obtain vendor quotations,as needed. Coordinate office moves.

May serve as the point of contact for general maintenance, healthand safety, and other facility concerns within the unit(s); report anyincidents or potential safety problems to appropriate representatives.Track completion of required training.

Maintain approved content on websites.

May perform human resources transactional support, e.g. timecards, I9s, and/or faculty affairs support.

May guide and train student and/or contingent workers includingscheduling, assigning, and prioritizing workloads, setting appropriatedeadlines, and reviewing work for quality and timeliness.

High school diploma and three years of administrative experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities

Proficient computer skills and demonstrated experience withoffice software and email applications.

Demonstrated success in following through and completing routinetasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

• Pay Range $56,651.42-$105,749.31
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Engineering
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 09/03/2026, 06:48 PM
• Grade E
• Job Identification 200873

Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more