Events Planner

SLAC; Palo Alto (CA); Hybrid; USD 74,000 - 89,000; Full time

Benefits offered by this job

PTO: 18+ days

Health benefits

Flexible work options

Tuition reimbursement

403(b) plan

Mental health programs

Commuter benefits

Job summary

Stanford University, within the School of Engineering, is seeking an Events Planner to design, plan, and coordinate department events, including commencement, seminars, and alumni gatherings. The role requires coordinating with stakeholders, managing venues, registration, and post-event evaluations, with a hybrid work arrangement in effect.

The successful candidate will handle budgeting, vendor selection, and logistics while ensuring safety and compliance.

Qualifications

• Associate degree and three years of relevant experience, or equivalent.
• Experience planning events.
• Ability to work independently and in a team.
• Strong communication and time-management skills.
• Knowledge of Microsoft Office and Google Docs.

Responsibilities

• Design, plan, implement, and coordinate customized events.
• Evaluate and select vendors and providers of services.
• Serve as a member of an events team and manage budget and facilities.
• Consult with stakeholders to determine objectives.
• Inspect facilities for safety and suitability.
• Manage registration accounting and reporting.
• Lead smaller events or components of larger events.
• Maintain databases and use event planning software.

Skills

Event planning

Communication

Project management

Teamwork

Time management

Problem solving

Education

Associate degree

Tools

Microsoft Office

Google Docs

Job description

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.

Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 4 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary: The budgeted base salary range for this position is $73,976 to $88,560 per annum.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education influencing society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in the academic and corporate research world are graduates of the Stanford CS Department. Computer Science website: https://cs.stanford.edu/

The Computer Science Department is looking for an Events Planner to plan and execute Computer Science Department events, such as our annual commencement, seminars, conferences, alumni events, and other departmental related events. The successful candidate will consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, catering and clean up, and pre-and post-event evaluations.

Working Conditions & Physical Requirements:

• May require some travel and working evenings and weekends.
• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

Responsibilities

Core Duties:

Design, plan, implement, and coordinate customized events.

Evaluate and select vendors and providers of services considering stakeholder requests and requirements.

Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.

Consult with stakeholders to determine objectives and requirements.

Inspect event facilities to ensure they conform to the event needs.

Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.

May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.

Utilize and/or maintain complex databases. May use specialized event planning software.

May inspect event facilities for maintenance, janitorial and fire safety issues.

Associate degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated success planning events.

Ability to work both independently and as part of a team.

Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.

Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.

Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail-oriented.

Knowledge of Microsoft Office suite and other online documents, such as Google Docs.

Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class C Driver’s License.

• Pay Range $63,465-$118,469
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Engineering
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Marketing
• Posting Date 08/20/2026, 08:26 PM
• Grade F
• Job Identification 200794

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more