Operations Administrator - Shipping, Invoicing & Scheduling

Race Rock Group; Marion (OH); On-site; USD 39,000 - 50,000; Full time

Job summary

Race Rock Group is seeking an Administrative Coordinator to support both Highway Safety and Ohio Galvanizing. This role handles accounting, customer service, shipping and receiving, scheduling, and receptionist duties to keep daily operations running smoothly in a fast-paced manufacturing environment.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while delivering excellent service to customers and internal teams across both facilities.

Responsibilities

• Answer, screen, and direct incoming telephone calls.
• Welcome and assist truck drivers, vendors, customers, and visitors.
• Maintain office supply inventory and coordinate office equipment maintenance as needed.
• Process Accounts Receivable, including invoicing, aging reports, deposits, and applying payments.
• Create and invoice orders and act as the administrative contact for relevant transactions.
• Prepare and process daily shipping and receiving documentation and related paperwork.
• Maintain production, shipping, and operational spreadsheets and calendar scheduling.

Job description

Race Rock Group is seeking an Administrative Coordinator to support both Highway Safety and Ohio Galvanizing. This role handles accounting, customer service, shipping and receiving, scheduling, and receptionist duties to keep daily operations running smoothly in a fast-paced manufacturing environment.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while delivering excellent service to customers and internal teams across both facilities.