Operations Administrator – SAP, Pricing & Automation

Applied Medical; Rancho Santa Margarita (CA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation range

Comprehensive benefits package

Training and mentorship opportunities

On-campus wellness activities

Education reimbursement program

401(k) with discretionary employer/—

Generous vacation accrual and paid hol

Job summary

Applied Medical is a leading medical device company expanding its distribution network and optimizing sales traces. The Business Operations Administrator will enter distributor and hospital-owned warehouse trace data in SAP, audit accuracy, and collaborate with pricing and new accounts teams to resolve discrepancies.

You will process rebates, maintain charts, and support automation efforts across the sales organization.

Qualifications

• Holds a bachelor's degree.
• 1–3 years administrative and customer service experience.
• Strong organizational skills and attention to detail.
• Manages multiple tasks and priorities effectively.
• Demonstrates strong follow up skills.
• Applies working knowledge of Microsoft Office, particularly Excel.
• Communicates clearly and professionally in writing and verbally.
• Exhibits a strong work ethic and enthusiasm for collaborating within a team.

Responsibilities

• Enters distributor and hospital owned warehouse sales traces into SAP and audits entries for accuracy.
• Serves as backup for the Business Operations Specialist and Manager on quarterly Field Implementation Training (FIT) global status changes.
• Partners with the New Accounts team to identify new indirect hospital accounts and works with the Pricing team and distributors to research and resolve pricing discrepancies.
• Processes distributor rebates and maintains the Sales team's organization chart, updating team member status changes in SAP.
• Audits daily Electronic Data Interchange (EDI) transactions and manages sales trace checklists and desk procedures.
• Generates daily sales trace reports and responds to daily inquiries from internal team members and external customers.
• Completes vendor forms requested by customers and maintains a library of resources.
• Identifies opportunities for automation and partners with internal teams to transition manual processes, including tracking and managing Field Implementation Training (FIT) projects that support the sales team.

Skills

Bachelor's degree

Administrative experience

Customer service

Excel

Communication

Multitasking

Detail-oriented

Teamwork

Education

Bachelor's degree

Tools

Excel

Job description

Applied Medical is a leading medical device company expanding its distribution network and optimizing sales traces. The Business Operations Administrator will enter distributor and hospital-owned warehouse trace data in SAP, audit accuracy, and collaborate with pricing and new accounts teams to resolve discrepancies.

You will process rebates, maintain charts, and support automation efforts across the sales organization.