Operations Administrator - College of Pharmacy

University of Houston System; Houston (TX); On-site; USD 49,000 - 56,000; Full time

Job summary

The University of Houston System is seeking a Department Operations Coordinator in Houston to manage day-to-day administrative and building operations of the Pharmacological & Pharmaceutic department. Responsibilities include supervising student assistants, coordinating space management, and maintaining facilities and safety procedures.

Experience with facilities coordination, inventories, and institutional policies is valued.

Qualifications

• Requires a minimum of three (3) years of directly job-related experience.

Responsibilities

• Administers daily office operations, including the coordination and supervision of student assistants.
• Implements and maintains procedures concerning administrative and building operations related to department functions and activities including physical plant work orders, internal key and access control requests, etc.
• Coordinates property and facilities inventories; communicates building utilization procedures and policies with students, faculty and staff.
• Directly supervises or coordinates the maintenance, renovation and custodial needs of activity and lab facilities.
• May prepare or participate in the preparation of operations and procedure manuals, and other written material and documentation as required.
• Coordinates all aspects of space management and conducts property inventory for the department.
• Serves as property custodian for the department.
• Performs other job-related duties as assigned.
• Responsible for maintaining the college’s vehicles and ensuring that drivers complete requirements and are trained appropriately with procedures.
• Serves as a liaison with housekeeping and environmental health.
• Communicates building utilization procedures and policies with students, faculty and staff
• Responds to building emergency situations and coordinates communication around these situations.
• Serves as one of the college’s official building coordinators, attends meetings and receives emails.
• Prepares and delivers trainings concerning building safety including fire safety, emergency planning to students, faculty and staff.

Job description

Department: Pharmacological & Pharmaceutic

Salary: $49,400 - $56,200

Description

Manages the day-to-day administrative and building operations of a department.

• 1. Administers daily office operations, including the coordination and supervision of student assistants.
• 2. Implements and maintains appropriate procedures concerning administrative and building operations related to department functions and activities including physical plant work orders, internal key and access control requests, etc.
• 3. Coordinates property and facilities inventories; communicates building utilization procedures and policies with students, faculty and staff.
• 4. Directly supervises or coordinates the maintenance, renovation and custodial needs of activity and lab facilities.
• 5. May prepare or participate in the preparation of operations and procedure manuals, and other written material and documentation as required.
• 6. Coordinates all aspects of space management and conducts property inventory for the department.
• 7. Serves as property custodian for the department.
• 8. Performs other job-related duties as assigned.

Additional Posting Information:

• Responsible for maintaining the college’s vehicles and ensuring that drivers complete requirements and are trained appropriately with procedures.
• Serves as a liaison with housekeeping and environmental health.
• Communicates building utilization procedures and policies with students, faculty and staff
• Responds to building emergency situations and coordinates communication around these situations.
• Serves as one of the college’s official building coordinators, attends meetings and receives emails.
• Prepares and delivers trainings concerning building safety including fire safety, emergency planning to students, faculty and staff.

Experience will be considered in lieu of education.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.