Operations Administrator

Be Aveda Institutes; Winter Park (FL); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading educational institution is seeking an Operations Administrator to support various administrative functions. This critical role involves managing student records, supporting daily operations, and ensuring compliance in a dynamic environment. Ideal candidates will have strong organizational skills and a service-minded attitude, thriving in a fast-paced setting.

Qualifications

• Highly detail-oriented with strong organizational and follow-up skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.

Responsibilities

• Provide clerical and operational assistance across all departments.
• Fulfill Manager on Duty responsibilities, including building opening/closing.
• Ensure timely submission of attendance reports and licensure tracking.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Tools

Microsoft Office Suite

Job description

Join to apply for the Operations Administrator role at Be Aveda Institutes

1 week ago Be among the first 25 applicants

Join to apply for the Operations Administrator role at Be Aveda Institutes

Description

Job Title: Operations Administrator

Department: Student Care

Reports To: Institute Director

FLSA Status: Exempt

Position Summary

The Operations Administrator plays a critical role in supporting the administrative functions of the Institute, ensuring the smooth execution of processes across Admissions, Financial Aid, Student Care, and Institute Leadership. This role also serves as Manager on Duty (MOD), contributing to daily operations such as opening/closing the building, problem-solving, and providing support across all departments.

This dynamic position requires strong organizational skills, excellent communication, and a passion for working in a fast-paced, team-oriented environment. Candidates should possess a service-minded attitude, attention to detail, and the ability to manage multiple priorities with efficiency and professionalism.

Key Responsibilities

Administrative & Clerical Support

• Provide clerical and operational assistance across all departments, ensuring efficient internal processes.
• Maintain and audit student records related to attendance, academics, and licensure using internal systems.
• Assist with academic data entry, time tracking, and graduation documentation.
• Coordinate daily communication with educators and students regarding attendance and updates.
• Support student advising, exit interviews, and licensure application tracking.
  
  

Operations & Oversight

• Fulfill Manager on Duty responsibilities, including building opening/closing and onsite leadership support.
• Monitor and update Institute rosters, attendance tracking, and hand scan data.
• Collaborate with the Director and Educators to meet/exceed benchmarks such as 70% attendance and 75% placement completion.
• Coordinate scheduling of meetings, graduations, and special events.
• Support IT, facilities, and ordering of supplies as needed.
  
  

Compliance & Reporting

• Ensure timely submission of attendance reports, licensure tracking, and financial documentation.
• Support the admissions team by auditing incoming student files for compliance.
  
  

Requirements

Minimum Qualifications

• Highly detail-oriented with strong organizational and follow-up skills.
• Excellent written and verbal communication.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to manage shifting priorities and multitask in a fast-paced environment.
• Flexibility to work evenings and weekends during special events.
  
  

Additional Information

Work Environment

This position involves working in a diverse and engaging environment that includes time on the clinic floor, in offices, and event spaces. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Requirements

Frequently stands, walks, and uses hands.

Occasionally lifts up to 50 pounds.

Occasionally sits and uses close vision, color perception, and depth perception.

Supervisory Responsibilities

This role does not currently have direct supervisory responsibilities.

Our Commitment

As part of our commitment to environmental responsibility and community wellness, we seek team members who align with the Aveda mission and value purpose-driven work.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Education Administration Programs

Referrals increase your chances of interviewing at Be Aveda Institutes by 2x

Get notified about new Operations Administrator jobs in Winter Park, FL.

Winter Park, FL $50,000.00-$55,000.00 1 week ago

Operations Coordinator - Transitions (remote hybrid)

Operations Technology Applications Administrator

Manager, Warehouse Operations (Pharmacy)

Customer Service Representative/Overnight

Manager, Business Strategy and Operations

Morocco Disney Cultural Representative Program

Import/Export Customer Service Representative

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.