Operations Administrator

Gothic Landscape; Tempe (AZ); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision, FSA

401(k) & Roth IRA

9 paid holidays per year

Paid vacation & paid sick leave

Salary: $24/hr

Job summary

Gothic Landscape seeks an Operations Administrator in Tempe, AZ to support our Offsites Department. You will prepare proposals, manage change orders, and handle monthly billing submittals, plus coordinate close-out documentation for client handovers.

Ideal candidates are bilingual Spanish speakers with strong MS Office skills and payroll/Sage experience. You will monitor projections, run reports, and participate in cross-department communications in a fast-paced environment.

Qualifications

• Bilingual Spanish is required.
• Must be computer and tech savvy with experience in Microsoft Office.
• Payroll and Sage/Timberline experience is highly preferred.
• Must be detailed-oriented and highly organized.
• Demonstrates accuracy and thoroughness; and monitors own work to ensure quality.
• Adapts to changes in a fast-paced environment.

Responsibilities

• Prepare and follow-up on proposals for additional/extra work.
• Manage and maintain Extra Work/Change Order logs to ensure each is submitted and billed timely.
• Manage and maintain monthly billing submittals to accounting and logs.
• Coordinate close out documentation to turn over projects to clients.
• Run all weekly and monthly operations reports.
• Regular meetings with area managers for dept needs and schedules.
• Maintain monthly projections and forecasts.
• Facilitate flow of information between all parties including clients, vendors, subcontractors, other departments and field personnel.

Skills

Bilingual Spanish

Microsoft Office

Payroll experience

Detail oriented

Tools

Sage/Timberline

Job description

Cultivate Your Potential with a Great Career at Gothic Landscape.

This position supports our Offsites Department.

Highlights Of What Our Operations Administrator Will Do

• Prepare and follow-up on proposals for additional/extra work
• Manage and maintain Extra Work/Change Order logs to ensure that each is submitted and billed appropriately and timely.
• Manage and maintain monthly billing submittals to accounting and corresponding logs.
• Coordinate close out documentation to turn over projects to clients.
• Run all weekly and monthly operations reports.
• Regular meetings with area managers for dept needs and schedules.
• Maintain monthly projections and forecasts.
• Facilitate flow of information between all parties, including clients, vendors, subcontractors, other departments and field personnel.

Are you the right fit for this role? Skills & experience that are necessary will include, but not limited to:

• Bilingual Spanish is required
• Must be computer and tech savvy with experience in Microsoft Office
• Payroll and Sage/Timberline experience is highly preferred
• Must be detailed-oriented and highly organized
• Demonstrates accuracy and thoroughness; and monitors own work to ensure quality.
• Adapts to changes in the work environment; manages competing demands; and is able to deal with frequent change, delays, or unexpected events in a very fast-paced environment.

Perks And Pluses

• Medical, Dental, Vision, FSA
• 401(k) & Roth IRA
• 9 paid holidays per year
• Paid vacation & paid sick leave
• Salary/Compensation: $24/hr

Here at Gothic Landscape, we believe that your success is our success. The only thing missing is YOU.

GOTHIC LANDSCAPE IS AN EQUAL OPPORTUNITY EMPLOYER!