Operations Administrator

Granite Hills Group; Charlotte, Northern (NC, KY); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

401K with 4% company match

Paid time off (PTO)

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Life insurance

Job summary

Granite Hills Group in Charlotte, NC is seeking an Operations Administrator to partner with the General Manager at a local branch. You will handle accounts receivable/payable, payroll review, purchasing, vendor invoices, invoicing customers, and general administration, while ensuring timely and accurate processes.

Responsibilities include onboarding/offboarding support, creating purchase orders, managing cash postings, maintaining Aspire-based workflows, and assisting the sales team with

Responsibilities

• Coordinate and maintain branch administrative processes, ensuring information, documentation, and records are accurate, organized, and completed timely.
• Review electronic timesheets daily to ensure hours accuracy and submit for processing by deadlines.
• Support onboarding and offboarding with required paperwork and system access across internal teams.
• Create purchase orders, manage receipts, and review/vendor invoices.
• Own the collection process from start to finish, including posting cash.
• Manage month-end close in Aspire, ensuring accuracy of transactions.
• Provide training and support of Aspire to production team members.
• Assist sales with administrative and estimating tasks as needed.
• Fluency in Spanish and English is helpful but not required for the right candidate.

Job description

ABOUT GRANITE HILLS GROUP

Granite Hills Group is a premier commercial landscape services provider, known for delivering dependable, high-quality results across the Southeast and Mid-Atlantic. Rooted in a people-first culture, we empower our leaders to inspire and develop their teams, driving growth and success together. As we continue to expand, we’re looking for passionate, visionary leaders who want to make a lasting impact, shape our future, and help build a culture where excellence is the standard. At Granite Hills Group, we reward those who go above and beyond with many opportunities for career and income growth. If you're ready to lead, grow with us, and leave a legacy that makes a real difference, we’d love to have you join our team.

JOB SUMMARY

Operations Administrators (OAs) at Granite Hills Group serve as the administrative partner to the General Manager for each branch. Areas of responsibility include processing accounts receivable, accounts payable, payroll review and approval, purchasing, and general administration. Key responsibilities of this position include but are not limited to the following:

• Coordinate and maintain branch administrative processes, ensuring information, documentation, and records are accurate, organized, and completed in a timely manner.
• Review electronic timesheets daily to ensure accuracy of hours, job allocations, and employee information, and submit for processing by established deadlines.
• Support employee onboarding and offboarding by coordinating required paperwork, system access, documentation, and communication with appropriate internal teams.
• Create purchase orders, manage receipts, and review and submit vendor invoices.
• Own the collection process from start to finish, including posting cash.
• Understand and manage administrative processes executed within our operating system, Aspire.
• Provide initial and ongoing training and support of systems to production team members.
• Manage the month-end close process in Aspire, meeting deadlines and ensuring accuracy of transactions.
• Generate accurate invoices according to schedule and present to customers in a timely manner.
• Review vendor invoices requiring additional assistance with branch teams, identify action plans and follow-up.
• Assist sales team with administrative and estimating functions as needed.
• Fluency in both Spanish and English is helpful in this position but not required for the right candidate.

WHY APPLY FOR THE POSITION

• Career advancement opportunities for people with strong work ethic, great attitude and aptitude
• 401K with 4% automatically vested company match
• Generous paid time off (PTO)
• Paid holidays.
• Medical, dental, vision and life insurance options available

EQUAL OPPORTUNITY STATEMENT

Granite Hills Group provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or any other characteristics protected by federal, state, or local laws.